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STAFF REPORT TO THE 
APPROPRIATIONS AND AUDITING COMMITTEE 
ON THE MANAGEMENT OF STATE BUILDINGS 
AND GROUNDS THROUGHOUT THE STATE, THE 
COSTS OF SUCH, THE METHODS OF FINANCING 
THESE COSTS, AND THE FEASIBILITY OF 
COMBINING THE OPERATION AND MAINTENANCE 
OF SAME UNDER A SINGLE STATE AGENCY. 



64-7. -9 

F636r 







GENUINE PRESSBOARD 

cat. no. BF 2507 


BINDER 

EMB 



ACCO 


OGDl . '-t. : ■(< . > Y 


CHICACO. 


TORONTO, 


LONDON, 


MEXICO, □. F. 




STATE OF FLORIDA 

• ~- 300 KNOTT BUILDING 

Legislative Council Tallahassee. Florida 

»^.r, 32304 

AND 



Legislative Reference Bureau 
August 31, 1964 



TELEPHONE 224-»Mf 
AREA CODE SOB 



Representative S. C. Smith, Chairman, 
and Members of the Appropriations and 
Auditing Committee of the Legislative 
Council 



Gentlemen: 

In accordance with your instructions on September 
20, 1961, I have completed this Report which reviews 
the management of state buildings and grounds through- 
out the State, the costs of such, the methods of 
financing these costs, and the feasibility of combining 
the operation and maintenance of these buildings and 
grounds under a single state agency.j 

This study has been designed to provide a summary 
review of the laws, the organizational structures, and 
the operational procedures through which state buildings 
are maintained. The State's institutional facilities 
have been excepted for the reasons stated in Section I 
of the report o Data has also been included which relates 
to operational costs, investments in plant and equipment, 
financing, and space allocations. 

Although this study is in nature a summary of the 
existing situation and is by no means exhaustive, it does 
give an indication of the enormous investment in plant, 
equipment, and maintenance personnel that state agencies 
have made in order to provide the facilities with which 
to function. 

As has been the case in other areas of governmental 
administration, the practices and procedures presently 
involved in maintaining and operating the State's buildings 
and grounds have developed more from custom and expediency 
than from organized, long-range planning. The present 
system of diverse responsibility, with its many organizational 
structures, has resulted from a lack of definite assignment 
of these duties either by the Legislature or by those of past 
administrations who could have taken such initiative in the 
absence of legislative direction. 



August 31, 196'» 
Representative S. €. Smith 
Page 2 

The Legislature did, however, in 1949 enact legislation 
(Chapter 25032, Acts of 1949) which defined the Capitol Center 
at the State Capital and assigned to the Board of Commissioners 
of State Institutions the responsibility for general control, 
custodianship and supervision of all state buildings then and 
thereafter located therein. This description excluded the 
Capitol Building and grounds which are placed under the super- 
vision of the Secretary of State by the State Constitution. 

Another provision of this law gave the Board the authority 
to allocate space within these buildings, to the various depart- 
ments and agencies of government. 

Chapter 29840, Acts of 1955, redefined the Capitol Center 
to include all state-owned lands within the boundaries of 
Tallahassee. The Capitol Building and grounds were again 
excluded. 

Chapter 29843, Acts of 1955, permitted the Secretary of 
State to delegate to the Board of Commissioners the maintenance 
of the Capitol Building and grounds. 



A 



Chapter 57-60, Acts of 1957, reiterated in a stronger 
manner the responsibilities of the Board by stating that 
maintenance of the Capitol Center is their "direct obligation." 
It also made provisions for central repair shops, for appointment 
of advisory personnel, and for any and all other things necessary 

\$ to fulfil these required obligations. 

V\ 

The above actions taken by the Legislature since 1949 
indicate a desire on its part to provide the legal framework 
for a centralized buildings and grounds management program 
under the Board of Commissioners for Capitol Center facilities. 
This consolidation, for the most part, has not been accomplished. 
Those centralized services that do exist in the Capitol Center 
are shown in Section VI of this report. 



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The Board of Commissioners are responsible also for 
promoting any state building project in any community where 
a state building is needed (Section 288.18, F. S.)» These 
projects and the maintenance of the resulting facilities are 
under the management of the Board's Division of State Office 
Buildings 

These provisions, relating to building projects, constitute 
the basic legal framework upon which a state-wide buildings and 
grounds administration agency might conceivably function. 

Therefore, considering the above legal history as 
indicating a focusing of legislative thinking toward a 



August 31, 1964 
Representative S. C. Smith 
Page 3 



centralized system of management for state buildings 
and grounds, and using the data contained in this report 
as a basis, I respectfully recommend the following action 
to be taken by the Committee regarding these matters: 

1, That the Committee sponsor a bill which, if 
enacted, would provide for the centralization of all 
responsibility relating to maintenance and operation of 
state buildings and grounds in the Capitol Center and 
throughout the state, except those under the management 
and control of certain specified agencies, and those that 
may be otherwise maintained as provided by the State 
Constitution. The bill should include other provisions 
as follows: 

a„ A definite assignment of such responsibilities 
to the Board of Commissioners of State Institutions as 
their direct obligation and duty. 

b. The Board to cause said property to be maintained 
and operated in a manner commensurate with the highest 
standards of buildings and grounds management. 

c. whenever possible title to such properties, in 
order to facilitate a complete and meaningful inventory, 
to vest in the Board of Commissioners; and the Board to 
initiate the transfer to them of title to any of said 
buildings and grounds not held by them. 

d. The Board to be given the authority to delegate, 
to any extent, the duties of maintenance and operation of 
any of said buildings and grounds to any state agency when 
it feels it to be in the best interest of the state. 
However, this delegation of authority should be expressly 
made and should require that the Board retain the general 
control and management of such facilities. 

e. Officials or agencies charged by the State Con- 
stitution with the maintenance and operation of any of said 
buildings and grounds should be authorized to delegate such 
duties to the Board of Commissioners. 

f. The Board to be given the authority to allocate 
all spaces within such buildings for use by the various 
state agencies, and to make any changes in present allo- 
cations as it feels to be in the best interest of the state. 

g. All sums presently appropriated to other state 
agencies for the maintenance and operation of said buildings 
and grounds to be transferred to the account of the Board. 



August 31, 1964 
Representative S» C. Smith 
Page 4 



h. The Board to be permitted to assess all agencies 
of the state occupying said buildings , a rental charge in 
an amount sufficient to finance the maintenance and oper- 
ational services to be provided by the Board » 

io A trust fund to be established in the state treasury 
for the purpose of providing central financing and cost 
controls for the management and operation of said buildings 
and grounds o All rental charges assessed the various state 
agencies to be deposited in said fund, and all expenditures 
necessary to provide such maintenance services to be dis- 
bursed from said fund. 

j o The board to provide for said buildings and 
grounds, other services such as the following: (1) police 
protection, either through the employment of security forces 
or through the contracting with local police authorities, 
(2) heating, cooling, power, lighting and other necessary 
utilities, (3) the establishment of parks, drives, walkways, 
parkways, and the regulation of traffic and parking, (4) the 
establishment of central repair and maintenance shops, and 
(5) the appointment of nonsalaried advisory committees. 

k. The Capitol Center at the State Capital to be 
redefined in a manner similar to that set forth in Section 
272.12(1), F. S. 

2. That copies of this report and the proposed bill 
be furnished to interested and affected administrators in 
the executive and judicial branches, and to the members of 
the Appropriations Committees of the Senate and the House 
of Representatives. 

3. That copies of this report and the proposed bill 
also be furnished to the members of the Committee on Govern- 
mental Reorganization and Efficiency, and that its active 
support in these matters be solicited. 

Certainly, one of the primary objectives of the 
Committee is to take action that will achieve the highest 
level of governmental services at the lowest possible cost. 

Although it cannot be determined by the data included 
in this report that an immediate reduction in expenditures 
for these purposes would result from the above action, I 
feel that the report does indicate that such action, under 
the sponsorship of the Committee and the Legislative Council, 



August 31, 1964 
Representative S. C. Smith 
Page 5 



would result in an increased utilization of present 
maintenance personnel and equipment. 

Further, this increase in utilization can provide 
a higher level of services, which, in most cases, would 
postpone replacement and result, ultimately, in the 
desired economies. 

A proposed bill which I feel will accomplish these 
purposes is attached for the consideration of the Com- 
mittee. 

Respectfully submitted, 



AHB/lf 
encl. 




Alfred H. Baldwin 
Fiscal Analyst 



* 



A BILL 
TO BE ENTITLED 



AN ACT RELATING TO THE BOARD OF COMMISSIONERS 
OF STATE INSTITUTIONS; AMENDING CHAPTER 272, 
FLORIDA STATUTES, BY ADDING NEW SECTIONS AU- 
THORIZING A CENTRALIZED TYPE OF MANAGEMENT 
PROGRAM FOR ALL STATE BUILDINGS AND GROUNDS 
NOT UNDER THE MANAGEMENT AND CONTROL OF CERTAIN 
SPECIFIED AGENCIES, CREATING A TRUST FUND FOR 
SUCH PURPOSE AND APPROPRIATING THE MONEYS IN 
SUCH TRUST FUND; AMENDING SECTION 35,26(2), 
CHAPTER 265, SECTION 321,01(1), CHAPTER 321, 
SECTIONS 334 . 05, 350.06 AND 372,03, CHAPTER 
392, AND SECTION 592,07(6), FLORIDA STATUTES, 
TO CONFORM TO THE AMENDMENT OF CHAPTER 272, 
FLORIDA STATUTES; REPEALING CHAPTER 57-696, 
ACTS OF 1957, SECTIONS 25.271, 35,26(3), 272,03, 
272,04, 272,05, 272,06, 272,07, 272,08, 272,09, 
272.12, AND 318.08, FLORIDA STATUTES; AND 
PROVIDING AN EFFECTIVE DATE. 



WHEREAS, numerous laws assigning the responsibilities 
relating to the maintenance and operation of state buildings 
and grounds have been enacted by the legislature, and 

WHEREAS, in the absence of legislative assignment of 
such responsibilities, certain agencies of the state have 
assumed such duties, and 

WHEREAS, these conditions have resulted in certain 
inefficiencies in the management of said buildings and 
grounds , and 

WHEREAS, other actions of the legislature have indicated 
a desire on its part to effect a centralized type of manage- 
ment program for the majority of state owned buildings and 
grounds, NOW, THEREFORE, 
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF FLORIDA: 

Section 1. Chapter 272, F. S,, is amended by adding 

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the following new sections to read: 

272,031 Board to supervise and control all state 
buildings and grounds, - The management, maintenance 
and upkeep of the buildings and grounds of the Capitol 
Center as defined in §272,041, and all other state 
buildings and grounds throughout the state as defined 
in §272.051, are hereby vested in and made the direct 
obligation and duty of the board of commissioners of 
state institutions, hereinafter referred to as "board," 
who may do all things necessary to accomplish these 
functions in a manner commensurate with the highest 
standards of buildings and grounds management. 

272.041 Capitol Center defined, - Whenever used in 
this chapter the terms "Florida capitol center," "capitol 
center area," or "capitol center," or words of similar 
purport, shall be taken and understood to extend to and 
include lands owned, including lands hereafter acquired, 
by the state or any of its agencies, or for the state and 
any of its agencies, and including the buildings and 
improvements thereon, within the boundaries of the city 
of Tallahassee, for governmental use or occupancy, present 
or future. 

272.051 State buildings and grounds defined. - 
Whenever used in this chapter the terms "state buildings 
and grounds," or words of similar purport, shall be taken 
and understood to extend to and include all such property 
in the capitol center as defined in §272.041, and all other 
state-owned buildings and lands throughout the state, except 
those under the management and control of the Board of 

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Regents, and those that may be otherwise maintained as 
provided by law and those lands defined in §192. 38 . 

272.061 Title to vest in board. - Whenever possible 
title to said buildings and grounds enumerated in §272.051, 
which is now vested in the state shall be held and admin- 
istered by the board, and the board shall initiate 
proceedings necessary to effect the transfer to the board 
of such title not now held by the board. Nothing herein 
is intended to disturb or impair the contractual obligations 
for the discharge of the indebtedness incurred for the 
construction of any existing state building. 

272,071 Board may delegate such duties. - The board 
may delegate, to any extent, the duties of maintenance and 
operation of any of said buildings and grounds to any state 
agency wherein it is determined by the board that the best 
interest of the state may be served. 

272.081 Board may assume such duties from others. - 
Officials or agencies charged by law with the maintenance 
and operation of any of said buildings and grounds may 
delegate such authority and duty to the board. 

272.091 Board to allocate spaces , - The board shall 
allocate all spaces within said buildings and on said lands 

for use by the various state agencies, and shall make any 
changes in present allocations wherein it is determined by 
the board to be in the best interest of the state. 

272 . 101 Transfer of appropriations. - The state budget 
commission may transfer to the account of the board any or 
all sums appropriated for the maintenance and operation of 
said buildings and grounds. 

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272.102 Transfer of properties , supplies, and 
equipment, - All agencies now maintaining and operating 
any of said buildings and grounds shall, upon direction 
by the board, transfer to the board all physical properties, 
supplies and equipment owned or leased to the state, used 
in maintaining and operating said buildings and grounds. 

272.121 Board may assess rental charges, - The board 
may assess all state agencies occupying said buildings and 
grounds a rental charge in an amount sufficient to finance 
the requirements of the board relating to the purchase, 
construction and management of said buildings and grounds, 

272.122 Maintenance and operations trust fund 
established. - There is hereby established in the state 
treasury a trust fund for the purpose of providing central 
financing and cost controls for the maintenance and operation 
of said buildings and grounds. All rental charges assessed 
pursuant to §272.121, shall be deposited to said fund, and 
all expenditures necessary to provide such maintenance and 
operational services by the board, shall be disbursed from 
said fund. All such moneys are hereby appropriated for such 
purposes, 

272.123 Board may provide utilities . - The board may 
provide or enter into contracts to provide heating, power, 
lighting, cooling systems and other necessary services or 
facilities for any or all of said buildings and grounds. 

272.124 Board to provide police protection. - The 
board shall cause adequate security to be maintained about 



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state buildings and grounds outside the capitol center and 
shall employ such personnel or make such contracts with such 
local law enforcement agencies, as in the opinion of said 
board shall be required to police and protect such buildings 
and grounds wherever located and all state property located 
in or upon such buildings and grounds. Their powers and 
jurisdiction to make arrests shall be coextensive with that 
of police officers for violations of municipal ordinances 
or state statutes, upon said buildings and grounds* 

272 . 171 Parks, drives, and walkways . - The board may 
provide for the establishment of parks, drives, walkways 
and parkways within the capitol center and on the grounds 
of state buildings located outside the capitol center, and 
for the supervision, regulation and maintenance of same 
including traffic and parking thereon. 

272.172 Central repair shops and advisory committees. - 
The board may, in the performance of the duties set forth in 
this chapter, establish central repair and maintenance shops 
and designate or appoint nonsalaried advisory committees to 
advise them,, 

272.173 Board may purchase state road department lands 
or buildings. - The board is hereby authorized to purchase 
at fair market value any lands or buildings owned by the 
state road department within the capitol center. The board 
may use for this purpose any funds which are available to the 
board at the time of purchase. 

Section 2, Subsection (2) of Section 35.26, F, S„, is 
amended to read: 

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35.26 Marshal of district court, appointment, duties* - 

(2) He shall have the power to execute the process of 
the court throughout the state, and in any county may deputize 
the sheriff or a deputy sheriff for such purposes, and shall 
perform such other duties as directed by the court. 

Section 3, Chapter 265, F. S., is amended by adding a 
new section to read: 

265.151 Erection and maintenance of building and upkeep 
of grounds to be under general supervision of the board of 
commissioners of state institutions . - The erection, con- 
struction, operation and maintenance of any buildings or 
structures and the beautification and upkeep of any grounds 
permitted by sections 265.13-265.15, shall at all times be 
subject to the approval of the board of commissioners of 
state institutions, as provided in chapter 272, 

Section 4. Subsection (1) of Section 321.01, F. S. , 
is amended to read: 

(1) There is hereby created a department of the state 
government which shall be known and designated as the depart- 
ment of public safety, under the control and administration 
of an executive board composed of the governor, the secretary 
of state, the attorney general, the comptroller, the treasurer, 
the superintendent of public instruction, and the commissioner 
of agriculture. The headquarters of said department shall be 
located at the state capital. 

Section 5- Chapter 321, F. S., is amended by adding a 
new section to read: 

321.021 Construction and maintenance of building and 
grounds. - Any construction, acquisition, or purchase of 

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housing facilities, office space, and other structures, and 
any grounds upon which such structures may be situated shall 
be subject to the approval of the board of commissioners of 
state institutions as provided in chapter 272 . 

Section 6. Section 334.05, F. S., is amended to read: 

334.05 Headquarters of department; rental of office 
room, etc. - The headquarters and general office of the depart- 
ment shall be located at the state capital. The department 
may purchase, build, rent or lease suitable buildings or rooms 
for its headquarters, general of f ice , branch offices or division 
offices and for the maintenance yards and rooms for equipment 
and supplies in other cities and towns of this state as the 
business of the department may necessitate or require, subject, 
however, to the approval of the board of commissioners of state 
institutions as provided in chapter 272. The payment for the 
purchase, construction, rental or lease of such facilities 
shall be made from any funds provided for the maintenance of 
the department. 

Section 7. Section 350.06, F. S., is amended to read: 

350.06 Employment of clerk and reporter; place of meeting; 
expenditures. - Said commissioners may employ a secretary. The 
office of said commissioners shall be located at the state 
capital, but they may hold sessions anywhere in the state at 
their discretion. Said commissioners may also employ a person 
capable of stenographic court reporting to be known as the 
official reporter of the commission, and whose compensation 
shall be fixed by the commission. Said reporter shall furnish 
the commission a free copy of all testimony taken by him, but 



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shall receive the same fees for transcripts furnished 
private parties as are paid to court reporters in the 
courts of the state, subject to such rules and regulations 
as may be prescribed by the commission. 

Section 8„ Section 372.03, F. S. , is amended to read: 

372.03 Headquarters of commission, - The headquarters 
of the game and fresh water fish commission shall be located 
at the state capital. The commission may purchase, build, 
rent or lease suitable buildings or rooms for its head- 
quarters, general office, branch offices or division offices 
and for the maintenance yards and rooms for equipment and 
supplies in other cities and towns of this state as the 
business of the commission may necessitate or require, 
subject, however, to the approval of the board of commissioners 
of state institutions as provided in chapter 272. The payment 
for the purchase, construction, rental or lease of such 
facilities shall be made from the state game trust fund. 

Section 9. Chapter 392, F. S. , is amended by adding a 
new section to read: 

392.041 Acquisition, construction, and maintenan ce of 
buildings and grounds. - Any construction, acquisition, or 
purchase of housing facilities, office space, and other 
structures, and any grounds upon which such structures may 
be situated shall be subject to the approval of the board of 
commissioners of state institutions as provided in chapter 272. 

Section 10, Section 592.07, F. S., is amended by adding 
subsection (6) to read: 

592.07 Powers of board. - 



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(6) Any construction, acquisition, or purchase of 
housing facilities, office space, and other structures, 
and any grounds upon which such structures may be situated 
shall be subject to the approval of the board of com- 
missioners of state institutions as provided in chapter 272. 

Section 11. Chapter 57-696, Acts of 1957, Section 
25.271, Subsection (3) of Section 35.26, Sections 272.03, 
272.04, 272.05, 272.06, 272.07, 272.08, 272.09, 272.12, and 
318.08, F. S., are repealed. 

Section 12. This act shall become effective immediately 
upon becoming a law. 



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SECTION I 
OBJECTIVE AND APPROACH 



The primary objective of this study is to answer two 
questions: 

1. By whom and in what manner are state buildings 
maintained and operated? 

2. Do the conditions under which these buildings are 
maintained indicate that a centralized type of 
management program might effect economies and pro- 
vide a higher quality of care? 

In order to obtain the information necessary to provide 
these answers, a questionnaire was prepared and sent to 
certain state agencies. Information in the following areas 
was requested: 

Building maintenance and repairs 

Alterations and renovations 

Operation of heating and air conditioning plants 

Utilities and mechanical services 

Janitorial services 

Lawns, gardens, shrubs and trees 

Guard watchman and police service 

The questionnaire is shown at Appendix B. 

After preliminary study and discussion with personnel 
involved in building management, it was decided to eliminate 
from the agencies and buildings to be considered those 
specialized facilities of the State's institutions. This 
would include those under the general supervision of the 
Board of Commissioners of State Institutions, State Tuber- 
culosis Board, and the Board of Control. Legal provisions, 
however, that relate to management of these institutional 
facilities are included among those shown in Appendix A of 
this Report. 

These agencies, for the most part, already maintain 
and operate some type of centralized maintenance of their 



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facilities. Even though, in some instances, the maintenance 
services provided in the institutions may not be considered 
entirely adequate, the organizational framework on which to 
improve these services does exist. 

This study, therefore, is intended to concentrate on 
those state facilities which are not centrally maintained and 
which might conceivably benefit most from such an arrangement. 
These agencies, for the most part, occupy the general-office 
type of building. There are, however, some specialized 
facilities included, such as the Board of Health laboratories. 

The above building management information was requested, 
via the questionnaire, from 86 state agencies, which are shown 
in Appendix C. Some degree of response was received from 76. 
This represents a return percentage of 88%. 

The data received was summarized by building and is shown 
in a later section of this report. It can be seen that much 
of the information desired was not reported for one reason or 
another by various agencies. However, by summarizing all that 
was received, whether complete or incomplete, an indication 
may still be obtained of the enormous amount of property, 
personnel, and operating funds involved in maintaining these 
state buildings. 



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SECTION II 
GENERAL DISCUSSION OF EXISTING CONDITIONS 

The 86 agencies involved in this study except those not 
maintaining an office, occupy some 1,773,570 square feet in 
65 buildings, either owned or leased by the State. 

The plant investment in these facilities is summarized 
as follows: 

Buildings $25,953,483 

Contents 6,080,638 

Maintenance Equipment 156,062 

Total $32,190,183 

These amounts for the most part represent the insured value 
of such property. 

Operational expenditures for 1962-63 fiscal year as 
reported by the agencies were as follows: 

Salaries (338 positions) $ 837,373 

Other Personal Services 39,765 

Expenses 835,075 

Operating Capital Outlay 22,642 

Total $ 1,734,855 

The above tabulations are taken from Exhibit A where 
this data is summarized by building. Exhibit A includes 
qualifying notes relative to these amounts. 

Even though these amounts can by no means be considered 
the true investment in plant or the entire cost of operations, 
it is certain that they do represent minimums. With this in 
mind, the importance of protecting these investments in public 
buildings can easily be recognized. 

As will be shown in other sections of this report, the 
existing pattern of building management certainly cannot be 
considered sufficient to provide the optimum care and 

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protection to all facilities at the least cost. This is not 
to say, however, that good maintenance is not presently being 
performed in most areas. 

No inspection of facilities was made in connection with 
this study; however, the staff is familiar with the general 
condition of most of the buildings in the Capitol Center, 
and it is evident, even to the untrained eye, that some areas 
are receiving a higher quality of care than others. 

Before presenting a description of the maintenance and 
operational functions performed by the various agencies under 
study and the legal provisions governing these functions, it 
is first necessary to set forth, generally, the principles of 
good buildings and grounds management and some of the advantages 
of the centralized type of operation. 

The information contained in the next two sections of this 
report was , for the most part, summarized from the following 
publications ; 

Commission for Economy in Governmental Expenditures. 
Report to the Governor and the General Assembly of 
Virginia on Management of Maintenance and Operations 
of Buildings and Grounds of State Agencies. 
Richmond: Department of Purchases and Supply, 1961. 

American Public Works Association. Centralized 
Maintenance of Public Buildings (Special Report No. 
28). Chicago: "American Public Works Association, 
1964. 



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SECTION III 

THE IMPORTANCE OF PROTECTING INVESTMENTS 
IN PUBLIC BUILDINGS 

The condition of state-owned buildings, and especially 
those in the Capital City, are an indication of the interest 
that governmental leaders and private citizens have in their 
state. These structures, therefore, should be objects in 
which all residents of the State can have great pride. 

As mentioned earlier, Florida has invested among the 
agencies under study, $26 million in buildings containing 
over $6 million in furniture and equipment. The annual op- 
eration of these facilities involves over 300 persons and a 
budget of at least $2 million. In view of the size of the 
investment in such operations, the taxpayer has a right to 
expect that his public officials will adequately meet the 
problems of care and maintenance. 

The importance of adequate maintenance becomes even more 
significant when one ponders the potential cost of premature 
replacement due to improper maintenance and lost time and 
inconvenience due to breakdown. 

All that can be done should be done to hold governmental 
spending to the minimum necessary to achieve desired services. 
The rate of Florida's growth has, and apparently will continue 
to be excessive. This condition results in an ever increasing 
need for more space in which to carry on governmental functions. 
Because the costs of constructing these needed facilities 
continues to increase, it behooves those involved in providing 
such to keep replacement construction at a minimum. This 
cannot be done without adequate maintenance. The same type of 
thinking should also apply to equipment maintenance. 

Certainly the safety of the employees occupying these 
spaces should also be of major concern to those charged with 
the care of the facilities. Adequate preventive maintenance 

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can eliminate many of the potential hazards before they 
become responsible for serious injury. 

Decentralized management generally means that budgeted 
expenditures for maintenance and care are often spread 
through the budgets of numerous agencies. These expenditures 
generally appear immaterial in amount when viewed in the 
shadow of the expenditure for the agencies' primary functions. 
Consequently, these amounts tend to be overlooked, and are not 
scrutinized as closely as they should be. This situation often 
results in a more expensive operation and one which does not 
usually achieve the desired level of maintenance. 



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SECTION IV 
THE ADVANTAGES OF CENTRALIZED MAINTENANCE AND CONTROL 



The basic elements of centralized management are as 
follows: 

1. Organization - Necessary for proper control 

2. Inspection - Necessary for continuous operation 

3. Planning and Estimating - Necessary for adequate 
budgeting 

4. Scheduling - Necessary to eliminate abnormal 
work accumulation 

5. Work Accomplishment - Should be properly 
supervised 

6. Performance Evaluation - Necessary to reveal 
deficiencies and to indicate corrective action 

Private industry has long recognized the many advantages 
of a centralized program of buildings and grounds management, 
whereas, government agencies have generally been slow to 
realize the tremendous potential savings that can result from 
such an organization. 

Perso nnel 

When building maintenance and operation is decentralized 
and control is in the hands of many agencies, as is the case 
with those agencies being considered here, the responsibility 
for maintenance often rests with those who are untrained in 
buildings and grounds maintenance. The resulting maintenance 
program may well be inadequate and ultimately may cause 
premature replacement. This type of condition would be 
unlikely where adequately trained personnel are charged with 
the maintenance function. 

A highly skilled gardener may be able to spot plant 
disease in time to save a shrub, likewise the skilled mechanic 
would be able to spot trouble in equipment or in the element 
of a building in time to take corrective measures to forestall 
breakdown, t-berebv deferring replacement. 



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New maintenance materials and procedures, which can 
greatly improve the quality of services, are continually 
being developed. Unless a particular agency's maintenance 
function is sufficiently large, it not only doesn't have 
access to these new innovations, but in all probability, 
it wouldn't have personnel adequately trained to properly 
utilize them. 

The situation today, in most maintenance operations, 
requires that the former "handyman," so often responsible 
for maintenance in past years, must be converted to a skilled 
maintenance man. He must be taught the importance of pre- 
ventive maintenance and the utilization of new materials. 
Finally, he must be able to recognize the need for assistance 
from a skilled mechanic at the proper time. 

Agencies in a decentralized system cannot justify the 
employment of people highly trained in the various functions 
of buildings and grounds management because of the infrequent 
need for their services. In most instances, agencies are 
responsible for no more than one building, or for that matter, 
only a portion of a building. On the other hand, the employ- 
ment of these skilled persons is justified in the centralized 
management program, because these infrequent needs of many 
agencies are channeled into and become the duty of one agency. 

Conversely, the maintenance organization of an agency in 
a decentralized system might contain tradesmen whose talents 
and knowledge are being wasted because of this infrequent need 
for their skilled services. 

Because of the lack of unskilled personnel, certain jobs 
are necessarily contracted for with outside firms. Under a 
central system, much of this work might very well be performed 
by agency personnel at less cost. 

As in the case with many agencies, janitors are often 
called upon to perform other duties, such as messenger service 
This often results in an additional janitor being employed, 
when the necessity of the extra duties assigned to the regular 
janitor may be questionable. 

-8- 



t 



It is, therefore, most often the case that a more 
efficient utilization of personnel is achieved under a 
centralized system. 

Training 

Centralized management provides an organization of 
sufficient size and diversity to facilitate some degree of 
on-the-job training. The importance of well trained personnel 
cannot, of course, be over-emphasized. 

Such a program permits a higher quality of maintenance 
by having a staff informed and current on new methods and 
materials. Also when personnel are well trained they tend 
to become more confident in their work and the rate of turn- 
over, as a result, decreases. 

Adequate training is vitally important even in the 
janitorial area. Being informed of new methods and materials 
can greatly increase the number of square feet a janitor can 
cover during his work period. 

The utilization of janitorial personnel can be further 
increased by their being trained to spot trouble. An alert 
force can be very helpful in spotting and reporting areas 
where repairs are indicated. 

Centralized programs of maintenance also facilitate the 
further training of men who may be skilled in only one particular 
specialty. With this extended training they become competent 
maintenance men in several areas, and as such, are far more 
valuable to the organization than before. Their utilization 
has been greatly increased. 

rrovcnt !v e Maintenance 

An adequate program of preventive maintenance can, and 
most often does, result in a reduction in the number of repair 
jobs and in the costs of these jobs This is the primary 
purpose of preventive maintenance: detection and correction 
to prevent costly repairs and unnecessary lose of utility. 

An effective preventive maintenance program is almost 
an impossibility without central control. Unless the 



-9- 



t 



individual agency's maintenance operation in a diversified 
system is of sufficient size, preventive maintenance is most 
likely not performed. Even if such a program does exist, it 
generally functions in a haphazard manner. 

Quality control is also a feature of a central system 
of management. Proper maintenance levels would be established 
for each class and type of equipment as well as for the various 
components of the buildings. 

Budgetary Control and Cost Reporting 

As mentioned earlier, the accuracy of the dollar amounts 
included in this report depends entirely on what the individual 
agencies reported. Most of these agencies probably found it 
difficult to obtain these figures to submit since their main- 
tenance and operational expenditures were spread throughout 
their operating budget and could not be readily identified. 

Certainly, one of the major disadvantages of a decen- 
tralized system is that the relative smallness of buildings 
and grounds maintenance costs, as compared to primary opera- 
tional costs, tends to reduce interest in their control. 
This lack of interest very often results in a deteriorating 
plant. 

Even though these amounts appear small in light of the 
total state budget, collectively, they constitute a controllable 
expenditure when placed under controlled management. 

Under the present system of decentralization, there is no 
possible way in which to determine if maintenance operations 
are being performed to the degree of efficiency that they should 
be. The only way to measure efficiency is through a manageable 
cost reporting system. This means a standardized system of 
accounts to classify all expenditures. 

Such a cost-accounting system is essential as a management 
tool in planning and evaluating work performance. 

Agencies performing maintenance duties as a secondary 
chore, in all probability, would find it impractical and 

-10- 



t 



unfeasible to segregate these costs within their accounting 
system; but such records are recognized as an essential part 
of a centralized maintenance program. 

Another important feature of an adequate system of cost 
reporting is the advantage of being able to compare the 
resulting data with the maintenance programs of others. With 
standardized reporting procedures, comparisons on a nationwide 
basis are even made possible. 

Purchasing 

Certainly one of the major advantages to accrue from 
centralized management and one that is of paramount interest 
to appropriations people is the potential savings of a central- 
ized purchasing system for materials and supplies. Such savings 
can particularly be significant in the procurement of janitorial 
materials and supplies. Presently, many agencies, because of 
low volume usage, do not take advantage of available low cost 
materials and supplies manufactured by such agencies and the 
Division of Corrections and the Florida Council for the Blind. 

In the final analysis, there are but two factors to be 
considered in evaluating the effectiveness of a buildings and 
grounds management program: 

(1) The quality level of maintenance. 

(2) The ability of the system to provide the 
desired quality level at a minimum cost. 

Centralized control is essential in order to achieve 
these ends . 



-11- 



* 



SECTION V 



PRESENT BUILDINGS AND GROUNDS 
MANAGEMENT PROGRAMS 



Part A 

The existing programs of buildings and grounds management 
are many and varied among those structures under direct con- 
sideration in this report. 

Organizational structures and the extent of the services 
provided range from a large and complex system with a staff of 
sixty-five positions, performing very extensive duties, to a 
one-man operation, performing only an occasional clean-up. 

The following discussion classifies these programs ac- 
cording to their organizational structure and describes the 
extent of the services performed by each. These comments are 
intended to illustrate the great diversity among the various 
maintenance programs presently functioning. 

Part B of this section contains a more detailed description, 
by building, of the maintenance and operational systems presently 
servicing the facilities being considered in this report. This 
information was compiled from that reported by the various state 
agencies which completed and returned the questionnaire. 

SYSTEMS SERVING MORE THAN ONE AGENCY IN MORE THAN ONE BUILDING 

There are, at present, four agencies which have as their 
primary purpose the performance, in a centralized manner, of 
particular buildings and grounds maintenance services. These 
agencies are all divisions under the general control of the 
Board of Commissioners of State Institutions. 

These divisions are, (1) the Division of State Office 
Buildings, (2) Capitol Center Heating and Electrical, (3) Care 
of Capitol Center Grounds, and (4) Capitol Center Parking and 
Policing. 



-12- 



! 



(1) Division of State Office Buildings 

Section 288.18, F. S„, authorizes the Board of Com- 
missioners of State Institutions to plan, promote, and 
supervise state office buildings. By virtue of Lease- 
Purchase Agreements with the Florida Development Commission 
the Board has acquired the responsibility for the control, 
operation, management, maintenance, and debt service for the 
following buildings; 

Tallahassee State Office Building # 1 
Tallahassee State Office Building # 2 
Miami State Office Building 
Tampa State Office Building 
Lakeland State Office Building 
Winter Park State Office Building 

The Board is authorized by Section 272.04, F. S., to 
allocate space to the various departments, agencies, boards, 
and commissions occupying said buildings. 

These services are provided for all the aforementioned 
buildings except the Lakeland Building. The Board and the 
Court of Appeal, Second District, have an agreement whereby 
the Court provides all maintenance and operational services 
while the Board, through the State Office Buildings Division, 
provides debt service and insurance coverage. 

Debt service and maintenance costs for the Miami, Tampa, 
Winter Park, and Tallahassee # 2 buildings are financed from 
rental charges of $3.50 per square foot per year to occupying 
agencies. Approximately $2,50 is used for debt service, 
while $1.00 is used for maintenance and operation. 

Debt service needs for the Tallahassee # 1 and Lakeland 
buildings are provided by direct appropriation from the General 
Revenue Fund since all occupying agencies operate from General 
Revenue Fund appropriations. 

The maintenance and operational expenses of the Tallahassee 
# 1 building are also financed by direct appropriation from the 
General Revenue Fund for the same reason. 

-13- 



f- 



I 



Tallahassee Building # 2 and the three other buildings 
outside Tallahassee that are maintained by the Division finance 
all operational costs from their Supervision Trust Funds. 

The Division does not provide electric power and grounds 
care for Tallahassee Building # 1. These services are provided, 
respectively, by Capitol Center Heating and Electrical and Care 
of Capitol Center Grounds divisions. These two divisions 
are also under the general control of the Board of Commissioners. 

Other services provided by the State Office Buildings Divi- 
sion include the initiation for providing office area for state 
agencies, to wit: conducting surveys, determining financial 
feasibility, providing building sites, and expediting and 
coordinating construction. 

It also becomes an activity of this agency from time to 
time to conduct sales of buildings and to supervise general 
improvements within the Capitol Center. 

An intermediate level (in addition to the Board's Coordinator) 
between the Board and the Director of the Division is the Committee 
on State Office Buildings,, This Committee was appointed by the 
Governor in 1955 and is composed of the State Comptroller, as 
Chairman, the Attorney General, and the State Treasurer. 

The Committee's primary purpose is to supervise new state 
office building projects and to aid the Director with problems 
which do not merit the convening of the entire Board. 

Also, the Committee apparently renders final approval on 
changes in space allocations among departments within the multi- 
agency buildings in the Capitol Center. 

(2) Capitol Center Heating and Electrical 

This agency originated as a Cabinet approved function of 
the old Florida State Improvement Commission in the 1940' s at 
about the time of the completion of the first Capitol Center 
centralized heating plant. The 1955 Legislature transferred the 
appropriations for the agency to the Board of Commissioners, 

-14- 



! 



* 



Heating 


Cooling 


Electricity 


X 


.•■ 


X 


X 


X 


X 


X 


X 


X 
X 


X 




X 


X 




X 


X 




X 


X 


X 


X 


X 




X 

* 
* 


X 


X 


X 



thereby giving them the responsibility for performing those 
functions. 

The Division provides heating, air conditioning, and 
electrical services to most, but not all, of the buildings 
in the Capitol Center as follows: 

Capitol Center Buildings Heating 

Capitol Building 
Carlton Building 
Caldwell Building 
Mayo Building 
Holland Building 
SRD Annex 
Knott Building 
Supreme Court Building 
Whitfield Building 
Elliot Building 
Division of Corrections, 

Accounting Office 
Sheriffs Bureau Lab. 
State Office Building # 1 
State Office Building # 2 

* Separately metered, billed direct by City 

Personnel of this agency also make repairs and minor 
changes to the electrical system in the Carlton Building and 
consult with other agencies who operate and maintain their 
own heating, air conditioning, and electrical equipment. 

The agency employs some 15 persons and operates from an 
annual budget in excess of $325,000. Approximately $250,000 
of this amount represents the purchase of electrical power 
from the City of Tallahassee. 

All activities are financed by General Revenue Fund 
appropriations, except that charges are made to agencies who 
operate from Trust Funds. These collections are restored to 
the appropriation from which such expenditures were made. 

(3) Care of Capitol Center Grounds 

The responsibilities which concern this division were 
acquired in the same manner and from the same source as those 
of the Capitol Center Heating and Electrical. 

I 



I 



A crew of five persons is under the direct supervision 
of the Supervisor of Capitol Center Heating and Electrical. 
He receives no additional salary for directing these functions, 
but rather is paid entirely from the appropriations to the 
heating and electrical division. 

This grounds operation is financed from the General 
Revenue Fund and by refunds from various State agencies. 

(4) Capitol Center Parking and Policing 

This activity involves only a contract with the City of 
Tallahassee for the policing of the Capitol Center area ($8,500 
per year) , and an expenditure of about $500 per year for signs 
in the parking lot. These functions are handled by the Board's 
Coordinator. 

SYSTEMS OPERATED BY AND FOR ONE AGENCY 

The extent and level of services that these agencies 
provide themselves are many and varied. Their organizational 
make-ups range from one responsible for many buildings throughout 
the State to one that services only one building on a part time 
basis. 

The agencies that are included in this classification 
are those that occupy the following buildings: 

Caldwell Building 

Mayo Building 

Holland and Brevard Buildings 

Whitfield Building 

Elliot Building 

Sheriffs Bureau Laboratory 

Div. of Corrections, Accounting Office 

Kirkman Building 

Herman Gunter Building 

Board of Health Buildings 

Dept. of Public Welfare Buildings 

Fla. Citrus Commission Building 

The authority for management of these buildings, in most 
cases, has been assumed by these agencies by virtue of the fact 
that they are the only occupant or that the building was 



-16- 



I 



constructed from funds legally and permanently earmarked for 
use by the agency. 

Much of the maintenance, janitorial, and grounds care 
services provided the facilities of the smaller agencies and 
the area offices of the larger ones are performed by outside 
firms or by other state agencies. 

It is apparent from the information reported, that the 
level of maintenance services provided these facilities is 
not consistent among the various agencies,, 

Authority for allocation of space rests, in actuality, 
with the agencies occupying each of the above buildings. 
Section 272.04, F. S. , provides, however, that spaces within 
those of the above buildings located in the Capitol Center shall 
be allocated by the Board of Commissioners of State Institutions. 

ONE-BUILDING SYSTEMS OPERATED BY THE MAJOR OCCUPANT 

The management organizations of the following buildings 
fall within this category: 

Capitol Building 
Carlton Building 
Knott Building 
Supreme Court Building 

These systems provide rather extensive care and maintenance. 
The level of care, however, varies to a great degree in some 
respects. The extent to which the managing agencies in each of 
these buildings provide complete building and grounds care is 
also diverse. For instance, the Comptroller provides complete 
maintenance and janitorial services for the Carlton Building; 
except that the heating and air conditioning equipment is operated 
and maintained by Capitol Center Heating and Electrical; and the 
grounds are cared for by Care of Capitol Center Grounds. 

The management of the Supreme Court Building, although 
placed under the charge of the Marshal of the Court by law, is 
in the hands of five separate agencies; the three occupants and 
the above mentioned two divisions of the Board of Commissioners. 



-17- 



Another variation is the system under which the Capitol 
Building and grounds are maintained. Not only is the Secretary 
of State the major provider of such services within the building 
but, he is also charged with the care of the grounds on which it 
is situated. However, such grounds do not include R. A. Gray 
Park. In addition, his grounds crew maintains the lawns and 
gardens of the Governor's Mansion. 

The law provides that space within the Capitol Building, 
the Knott Building, and the Supreme Court Building shall be 
allocated, respectively, by the Secretary of State, the Super- 
intendent of Public Instruction, and the Supreme Court. Even 
though the law, in a general manner, provides for space in the 
Carlton Building to be allocated by the Board of Commissioners, 
this duty has been delegated to the State Comptroller. 

OTHER SERVICES 

Maintenance information relating to those spaces occupied 
by agencies not included in the aforementioned descriptions is 
shown below: 

Rented Spaces - Tallahassee 

Since the completion of Tallahassee State Office Building 
No. 2, there remain only five agencies (excluding area offices 
of agencies with headquarters located in the Capitol Center or 
elsewhere) that rent space in Tallahassee. These are as follows: 



Florida Barbers Sanitary Commission 
Florida Educational Television Commission 
Florida Game and Fresh Water Fish Commission 
Florida Mediation and Conciliation Service 
Florida Watchmakers Commission 

All these agencies are furnished maintenance and janitorial 
services by the lessor. The Mediation Service, however, is 
required to provision the rest room and replace light bulbs. 
They expended $25.70 toward this end during 1962-63. 

This agency reported a $6,969 investment in furniture and 

equipment. They were the only agency of the above five to report 
a contents value. 

-18- 



.••' 



X 



Other Agency Offices Outside Tallahassee 



Shown below is the name, location, and condition of 
occupancy (whether spaces are leased or free) of each of 
those agencies whose main offices are situated outside 
Tallahassee and have not been included in previous data 
concerning state-owned buildings. 

Agency 



Board of Accountancy 

State Anatomical Board* 

Bd. of Architecture* 

Bd. of Examiners, Basic Science 

Div. of Child Training Schools 

Bd, of Chiropody Examiners 

State Civil Defense* 

Bd. of Dental Examiners* 

Egg Commission* 

Bd. of Engineer Examiners* 

Bd. of Funeral Directors 

and Embalmers 
Bd. of Massage* 
Bd„ of Medical Examiners* 
Div. of Mental Health 
Board of Nursing* 
Bd. of Optometry 

Bd. of Osteopathic Med. Examiners* 
Bd. of Pharmacy* 
Soil Conservation Board* 
Structural Pest Control Board* 
Dept. of Veterans' Affairs* 
Bd. of Veterinary Examiners 



Condition of 


Location Occupancy 


Gainesville 


Leased 


Gainesville 


Free 


Ormond Beach 


Leased 


Tampa 


Leased 


Marianna 


a 


Jacksonville 


Leased 


Jacksonville 


it 


Jacksonville 


fi 


Tampa 


ti 


Gainesville 


ii 


Jacksonville 


ii 


Miami 


ii 


Miami 


IF 


Chattahoochee 


b 


Jacksonville 


Leased 


Tampa 


ii 


St. Petersburg 


ii 


Gainesville 


1 1 


Gainesville 


Free 


Orlando 


Leased 


St„ Petersburg 


Free 


Sarasota 


Leased 



a. Division office maintained at Florida School for Boys at 
Marianna. 

b. Division office maintained at Florida State Hospital at 
Chattahoochee. 

* Agencies responding to questionnaire 



: 



Fourteen of the above twenty-two agencies responded to 
the questionnaire. Of these, ten occupy space where maintenance 
and janitorial services are provided by the lessor at no 
additional expense to the agency. 

The four that expend funds to any degree for this purpose 
are shown below with the corresponding services performed by each, 



-19- 



% 



* 



% 



* 



t 



State Board of Architecture: 

The Board reported only that janitorial services were not 
included in the lease agreement and had to be provided at addi- 
tional cost. 

Director of Civil Defense: 

The lease agreement provides that the agency is responsible 
for the maintenance of the building interior and grounds. The 
lessor furnishes exterior painting and renovations when necessary. 

Heating is provided by the lessor while the agency has to 
furnish its own air conditioning. 

All janitorial services are performed under contract with 
a building maintenance company. These services appear to be 
extensive. Grounds work is performed by casual labor. Expend- 
itures for building and grounds care during 1962-63 totaled $1,200. 

No security services are provided by either the agency or the 
lessor. 

These costs are financed from regular operating appro- 
priations and Federal matching funds. 

Florida Board of Massage: 

The lease contract provides for the lessor to furnish 
maintenance and repair, and also heat and air conditioning. The 
agency employs a maid for a semi-monthly cleanup. 

Furniture and equipment in the building belonging to the 
agency is valued at $2,493. 

The Board expended, during 1962-63 a total of $178 for 
these janitorial services ($155 for the maid and $18 for supplies). 

Department of Veterans' Affairs: 

The Veterans' Administration furnishes space to this agency 
at no cost. In addition, the agency employs a janitor at $3,000 
per annum with duties which include helping in the file room and 
supply room, operating a duplicating machine, and doing routine 
cleaning when necessary. 

-20- 



% 



% 



; 



Agencies Not Maintaining Offices 

Due to the nature and size of their operations, some 
agencies do not maintain offices. Such is the case with 
several of the examining and licensing boards,, Matters 
relating to these agencies are usually handled from the private 
office of the Chairman, Executive Secretary or whoever the 
executive officer may be. Agencies of this type to whom 
questionnaires were sent are shown below: 



Agency 

Florida Arts Commission 

Florida State Board of Chiropractic 
Examiners 



Address 
Tallahassee 



»i 



Tampa 
ii 



State Board of Dispensing Opticians 

State Board of Naturopathic Examiners 

Florida State Board of Examiners in 
Psychology 

Sanitarians' Registration Board of Florida Pensacola 

Board of Veterinary Examiners Sarasota 



Tallahassee 



t 



A response to the questionnaire was received from each 
of the above agencies except the Board of Naturopathic Examiners. 



-21- 



• 



X 



t 



SECTION V 

PRESENT BUILDINGS AND GROUNDS 
MANAGEMENT PROGRAMS 

Part B 



SYSTEMS SERVING MORE THAN ONE AGENCY IN MORE THAN ONE BUILDING 

Tallahassee State Office Building # 1 

Location: Gaines Street, Capitol Center, Tallahassee 

Type Construction: Concrete, seven levels, vinyl floors, and 

carpeting 

Completed: January, 1963 

Occupants: 

Floor Space 
Agency Occupied 

1. Board of Conservation N/R 

2. Board of Control N/R 

3. Florida Crippled Children's Commission 2,400 

4. Florida Development Commission 35,212 

5. Board of Forestry \ •,-, cqq 

6. Board of Registrations for Foresters/ 

7. Board of Commissioners of State Institutions, 

Division of State Office Buildings N/R 

8. Motor Vehicle Commission N/R 

9. Board of Parks and Historic Memorials 4,700 

10. State Purchasing Commission 5„725 

Total Space to Rent 135,238 sq.ft. 

(Gross area maintained - 181,000 sq.ft.) 

Value of Building: $3,400,000 Equipment Value: $32,000 
Value of Contents: 498,228 a 

Cost of Operation, Jan. -June, 1963 (estimated): 

Salaries Other Oper.Cap. 

Agency Pos. Amount Per . Ser , Expenses Outlay Total 

7 21 $50,000 -- $17,139 $1,000 $68,139 



-22- 



• 



* 



t 



Salary Rates, 1963-64 Operating Budget: 

Position No... of. .Po.s. . Annual Rate 

Bldg. Mgr. 1 $6,300 

Bldgo Tech. 1 4,620 

Ma int. Supvr. 1 3,990 

Watchman 4 1, 230-2, 460 b 

Janitor 16 2,100 

Maid _2 1,850 

Total 25 

Method of Financing: Regular appropriations from General Revenue 

Fund . 

Specific legal provisions: Section 288.18, F. S. 

Description of Activities: 

The management and operation of the Tallahassee State Office 
Building # 1 is the responsibility of the State Office Building 
Division of the Board of Commissioners of State Institutions by 
virtue of lease purchase agreements with the Florida Development 
Commission. The construction of the building was authorized and 
financed as provided in Chapter 288, Florida Statutes. Debt 
service and operations are financed from a general revenue appro- 
priation which is determined on a basis of $3.50 per square foot 
of rental space. 

The Division provides maintenance and repair for the 
building's facilities except for the heating and air conditioning 
equipment. This service along with electric power is provided by 
the Capitol Center Heating and Electrical division of the Board. 
However, the Buildings Division does furnish air filter replace- 
ment for the air conditioning system. The Capitol Center Grounds 
division is responsible for the surrounding lawn and shrubbery. 

Very complete and extensive janitorial services are provided 
by the Division on a continuous basis each working day for the 
entire building. 

State manufactured materials and supplies are used whenever 



-23- 



I 



* 



possible and outside contractors are used only for special 
maintenance or janitorial services. 

The building is under a 24-hour surveillance by an 
inside duty watchman. 

Notes : 

a - Does not include agencies 1, 2, 7, 8, & 10. 

b - Two part time at $1,230 and two regular at $2,460 

N/R - Not reported. 



Tallahassee State Office Building # 2 

Location: Bronough Street, Capitol Center, Tallahassee 

Type Construction: Concrete, two level, vinyl floors, 

and some carpeting 

Completed: January, 1964. 

Occupants : 

Floor Space 
Agency Occupied 

1. Dept. of Education (Voc. Rehab.) N/R 

2. Florida Crippled Childrens Commission 

3. Board of Cosmetology 

4. Florida Milk Commission " 

5. Florida Nuclear and Space Commission 

6. Railroad Assessment Board " 

7. Division of Sunland Training Centers 

8. B.C. S.I. - State Office Building Maint. Staff 



it 
ii 



M 



Total Rentable Area 34,566 sq.ft 

(Gross area maintained - 42,000 sq.ft.) 

Value of Building: $840,000 Equipment Value: N/R 
Value of Contents: N/R 

Cost of Operation, Jan. -June, 1964 (estimated): 

Salaries Other Oper.Cap. 

Agency Pos. Amount Per.Ser. Expenses Outlay Total 

8 8 $11,300 $600 $16,505 a $1,000 $29,405 

-24- 



♦ 



t 



t 



No. 


of 


Pos. 


Annual Rate 




1 




$6,000 




1 




3,600 




l b 




1,200 




4 b 




2,000 




1 




1,800 




8 







Salary Rates, Jan. -June, 1964 Budget: 

Position 
Bldg. Mgr. 
Ma int. Supvr. 
Watchman 
Janitor 
Maid 
Total 

Method of Financing: Rental payments to the B.C. S.I. from 

occupants of $3.50 per year per sq. ft. 
of occupancy ($2.50 for debt service and 
$1.00 for oper. and maint.). Additional 
services performed by the individual 
agencies are financed from their regular 
appropriations . 

Specific legal provisions: Section 288.15, F. S. 

Description of Activities: 

The maintenance and operational services performed in this 
building by the maintenance staff of the State Office Building 
Division of the Board are essentially the same as those performed 
in the Tallahassee # 1 building and the other office buildings 
throughout the State that are operated by Board personnel. This 
does not apply, however, to heating and air conditioning equipment 
The building is not on the central electrical and heating systems. 
These facilities are contained in the building and are maintained 
and operated by the maintenance staff of the building. Electrical 
power is purchased direct from the City of Tallahassee. Outside 
contractors are employed to maintain the grounds. 

During work hours the Building Manager, a janitor, and a 
maid are on duty. The heavy cleaning is performed at night by 
two other janitors under the supervision of the Maintenance 
Supervisor. This crew completes their work about 1:00 A. M. , at 
which time the Supervisor secures the building. The building is 
then under the surveillance of a city roving police car until 
7:00 A. M, when the day shift begins. 



-25- 



• 



% 



Notes: 

a - Includes electricity and fuel oil totaling approx- 
imately $9,000. 

b - The watchman and 1 janitor position have not been filled. 

N/R - Not reported. 



Miami State Office Building 
Location: Miami 



Type Construction: 



Steel, window walls, inside walls plaster 
(some vinyl covered) , mostly tile floors 
with some carpeting 



t 



Completed: April, 1960 
Occupants: 

Agency 

1. Department of Agriculture 

2. Attorney General 

3. State Beverage Department 

4. State Comptroller 

5. Florida Revenue Commission 

6. Florida Council for the Blind 

7. Department of Education (Voc. Rehab.) 

8. Department of Public Welfare 

9. Third District Court of Appeal 

10. Florida Hotel and Restaurant Commission 

11. Florida Industrial Commission 

12 o Sec. of State (Private Employment Agency) 

13. Motor Vehicle Commission 

14. Florida Parole Commission 

15. State Racing Commission 

16. Florida Securities Commission 

17. State Treasurer & Insurance Commissioner 

18. B.C. S.I. - State Office Bldg. Maint. Staff 

Total Rentable Area 

(Gross area maintained - 155,000 sq.ft.) 



Floor Space 
Occupied 

N/R 



109,715 sq.ft 



-26- 



t 



s 



No. of 


Pos. 


Annual Rate 


1 




$ 5,838 


1 




4,505 


1 




3,800 


1 




2,562 


3 




1,155-2,205 


13 




2,100-2,310 


JL 




1,995 


21 







Value of Building: $2,900,000 Equipment Value: $34,200 a 

Value of Contents: N/R 

Cost of Operation, 1962-63 (estimated) : 

Salaries Other Oper.Cap. 

Agency Pos. Amount Per.Ser. Expenses Outlay Total 

18 21 $49,230 $ 750 $76,700 b $600 $127,280 

9 1 3,600 c 749 d t,054 e 92 5,495 

Totals 22 $52,830 $1,499 $77,754 $692 $132,775 

Salary Rates, 1963-64 Operating Budget: 

Position 
Bldg. Mgr. 
Bldg. Engr. 
Ma int. Supvr. 
Traffic Officer 
Wa tchman 
Janitor 
Maid 
Total 

Method of Financing: Rental payments to the B.C. S.I. by occupants 

of $3.50 per year per sq. ft. of occupancy 
($2.50 for debt service and $1.00 for oper. 
and maint.). Additional services performed 
by the individual agencies are financed from 
their regular operating appropriations. 

Specific legal provisions: Sections 35.26(3) and 288.18, Florida 

Statutes, also: Florida Appellate Rule 
2.2c(3). 

Dpscription of Activities: 

The operation and maintenance of the Miami State Office 
Building and grounds is the responsibility of the State Building 
Division of the Board of Commissioners of State Institutions. 
However, interior painting and renovations made by occupants after 
initial construction is generally the responsibility of the partic- 
ular agency or agencies involved. These functions are performed 
almost entirely by outside contractors. 



-27- 



• 



% 



s 



Apparently many of the agencies occupying the building 
furnish themselves with some degree of janitorial services. 
This is probably done either by employment of part time 
personnel or by utilization of an existing position. 

The Third District Court of Appeal (the only occupant 
returning a completed questionnaire) utilizes the messenger 
in providing additional janitorial services for their spaces, 
however, the majority of his duties remain in the messenger 
area. His janitorial duties include: readying the court and 
conference rooms daily, emergency clean up or vacuuming as 
needed, and assisting the Librarian in re-shelving books. 

The building is under a 24-hour surveillance by an 
inside duty watchman. 

Notes: 

a - B.C. S.I. - $34,000; District Court - $200. 

b - Includes utilities of $49,100. 

c - Messenger services occupy 80% of this position's duties. 

d - Includes $735 for painting of offices. 

e - Includes $900 for carpet cleaning (twice yearly). 

N/R - Not reported. 



Tampa State Office Building 

Location: Tampa 

Type Construction: Steel, window walls, inside walls plaster 

(some vinyl covered), mostly tile floors 
with some carpeting 

Completed: April, 1960 

Occupants : 

Floor Space 
Agency Occupied 

1. State Beverage Department N/R 

2. State Comptroller M 

3. Florida Revenue Commission " 



4. Florida Council for the Blind 



-28- 



ii 



• 



t 



Agency 

5. Department of Education (Voc. Rehab.) 

6. Department of Public Welfare 

7. Florida Hotel and Restaurant Commission 

8. Florida Industrial Commission 

9. Motor Vehicle Commission 

10. Florida Parole "Commission 

11. State Treasurer & Insurance Commissioner 

12. Department of Civil Defense 

13. State Road Department 

14. Florida Public Utilities Commission 

15. B.C. S.I. - State Office Bldg. , Maint. Staff 

Total Rentable Area 

(Gross area maintained - 78,000 sq. ft.) 



Floor Space 
Occupied 

N/R 
ti 

it 

it 

ii 



9 6 
II 

VI 



53,507 sq.ft 



Value of Building: 
Value of Contents: 



$1,410,000 
N/R 



Equipment Value: $7,500 



Cost of Operation, 1962-63 (estimated) : 

Salaries Other 
Agency Pos . Amount Per.Ser. Expenses 

15 12 $26,760 $300 $33,570 a 



Oper.Cap. 
Outlay 

$250 



Total 



$60,880 



Salary Rates, 1963-64 Operating Budget: 

Position 
Bldg. Mgr. 
Bldg. Engr. 
Maint. Supvr. 
Watchman 
Janitor 
Maid 
Total 



No, of 


Pos. 


Annual Rate 


1 




$5,670 


1 




3,990 


1 




3,570 


1 




1,200 


7 




1,890-2,121 


_! 




1,806 


12 







t 



Method of Financing: 



Rental payments to the B.C. S.I. by occupants 
of $3o50 per year per sq. ft. of occupancy 
($2.50 for debt service and $1.00 for oper. 
and maint.). Additional services performed 
by the individual agencies are financed from 
their regular operating appropriations. 



-29- 



s 



Specific legal provisions: Section 288.18, Florida Statutes. 

Description of Activities: 

The Tampa State Office Building and grounds are maintained 
and operated by the State Office Building Division of the Board 
of Commissioners of State Institutions. Any interior painting 
and renovation made by the occupants after the initial construction 
is generally the responsibility of the particular agency involved. 

Aside from maid services that the agencies may afford 
themselves, the regular janitorial staff performs all clean up 
services, which are quite extensive. 

The building is under a 24-hour surveillance by an inside 
duty watchman. 

Notes : 

a - Includes utilities of $24,300. 
N/R - Not Reported. 



Lakeland State Office Building 

Location: Lakeland 

Type Construction: Steel, window walls, tile floors with 

some carpeting 

Completed: May, 1961 

Occupants: 

Agency 

1. Second District Court of Appeal 

2. Attorney General 



Total 



Floor Space 
Occupied 

15,650 sq. ft. 

1,288 
16,938 sq. ft. 



t 



Value of Building: $335,000 
Value of Contents: 93,469 



a 



Equipment Value: 

Ma int. & Oper. $ 500 

Janitorial 2,000 

Total $2,500 



-30- 



• 



X 



Cost of Operation, 1962-63: 



Salaries Other 
Agency Pos. Amount Per.Ser. 



3 $10,100° $1,670 ( 



Expenses 
$5,082 



Oper.Cap. 
Outlay 

$965 



Total 



$17,817 



Salary Rates, 1963-64 Operating Budget: 

Position No. of Pos. 



Janitor, Head 

Janitor 

Ma int. Supvr. 

Total 



1 
2 



1/2 



4 1/2 



Annual Rate 
$3,900 
3,300-3,600 
1,500 



Method of Financing: Regular Operating Appropriation from 

General Revenue Fund. 



Specific legal provisions: Section 35.26(3), F. S. 

Description of Activities: 

The Lakeland State Office Building is maintained and 
operated entirely from funds appropriated to the District Court 
of Appeal. 

The Marshal, as overall supervisor of the building and 
grounds, employs a head janitor and night supervisor and two 
janitors to carry out this duty. The night supervisor and one 
of the janitors divide their efforts between maintenance duties 
and janitorial services. 

Aside from supplying heat and air conditioning and making 
minor repairs, the major portion of maintenance and repair is 
contracted with outside firms. The cutting and maintenance of 
grounds is done by outside contractors while the building staff 
keeps the beds weeded and the shrubs sprayed. 

The janitorial duties performed by the three-man staff 
are rather extensive and includes the following: 

Daily - Sweeping, dusting, vacuuming, cleaning 
rest rooms, emptying trash receptacles, 
polishing glass and cleaning Venetian 
blinds. Also scrubbing, mopping, 
polishing and buffing floors. 



-31- 



X 



Weekly - Dusting library shelves and books. 
As needed - Polishing furniture. 

When not occupied in the above duties the staff may 
be required to wrap packages (court records) for mailing, 
weed flower beds, or wash outside walls to rid them of 
spider webs and fungus. 

State manufactured materials and supplies are used 
whenever available. 

Certain janitorial tasks such as the cleaning of drapes 
and rugs are performed by outside contractors. 

The head janitor, doubling as night supervisor, is on 
duty from 7:00 P. M. to 11:00 P. M. He checks the security 
of the building at the beginning and end of this shift. 

Notes : 

a - Does not include a/c equipment, furniture, equipment 
and carpeting in court room and judges offices, or 
metal shelves in law library. 

b - Does not include any portion of Marshal's salary as 
Custodian of Building. 

c - Includes $1,583 for grounds maintenance. 



Winter Park State Office Building 

Location: Winter Park 

Type Construction: Steel, window walls, inside wall plaster, 

(some vinyl covered) mostly tile floors 
with some carpeting 

Completed: February, 1959 

Occupants: 

Floor Space 
Agency Occupied 

1. State Beverage Department N/R 

2. State Comptroller " 

3. Florida Revenue Commission " 

4. Department of Public Welfare 



?! 



-32- 



% 



Agency 

5. Florida Industrial Commission 

6. Motor Vehicle Commission 

7. State Treasurer & Insurance Commissioner 

8. State Road Department 

9. Florida Crippled Childrens Commission 

10. Florida Real Estate Commission 

11. Florida Public Utilities Commission 

12. B.C. S.I. - State Office Bldg. Maint. Staff 

Total Rentable Area 

(Gross area maintained - 64,000 sq.ft.) 



Floor Space 
Occupied 

N/R 
ii 

?i 

it 

ii 

ii 

ii 

ii 



46,716 sq.ft 



Value of Building: 
Value of Contents: 



$1,100,000 
N/R 



Equipment Value: $5,000 



Cost of Operation, 1962-63 (estimated) : 



A g enc y 
12 



Salaries 
Pos. Amount 

9 $21,960 



Other 
Per.Ser. 



Expenses 
$37,087 a 



Oper.Cap. 
Outlay 

$242 



Total 



$59,289 



Salary Rates, 1963-64 Operating Budget: 

Position 

Building Manager 

Maint. Supvr, 

Janitor 

Maid 

Total 



No. of 


Pos. 


Annual Rate 


1 




$ 5,828 


1 




3,581 


6 




1.890-2,100 


1 




1,800 


9 







Method of Financing: 



Rental payments to the B.C. S.I. by 
occupants of $3.50 per year per sq. 
ft. of occupancy ($2.50 for debt 
service and $1.00 for oper. and maint.) 
Additional services performed by the 
individual agencies are financed from 
their regular operating appropriations. 



f 



Specific legal provisions: Section 288.15, Florida Statutes. 



-33- 



r 



r 



* 



Description of Activities: 

The Winter Park building and grounds are maintained and 
operated in the same manner and by the same agency as shown 
in describing the Tampa operation except that there are no 
watchmen on duty. However, the premises are under the sur- 
veillance of a roving city police car at no charge to the 
State. 

Notes : 

a - Includes utilities of $29,500 
N/R - Not reported 

B.C. S.I. - Capitol Center Heating and Electrical 

Location: Small office and equipment spaces in the Carlton, 

Whitfield, Caldwell, and New State Office Buildings, 
Capitol Center, Tallahassee. 

Total Space Occupied: 1645 square feet (office space only). 

Value of Equipment: $1,500 (maintenance tools, etc.). 



Cost of Operation, 1962-63: 



Salaries 
Pos. Amount 

15 $69,708 



Other 
Per.Ser. 



Expenses 
$264,475 a 



Oper.Cap. 
Outlay 



$471 



Total 



$334,654 



Salary Rates, 1963-64 Operating Budget: 



t 



Position 


No, 


of 


Pos, 


Annual Rate 


Supervisor 




1 




$ 6,600 


Engr., Electrical 




1 




7,200 


Engr., Heating & A/C 




1 




7,200 


Operator Chief 




1 




6,000 


Electrician 




1 




5,400 


Operator-Electrician 




2 




5,700 


Operator 




8 




4,500-5,700 


Total 




15 







Method of Financing 



General Revenue appropriations (The General 
Revenue Fund is reimbursed by several state 
agencies operating on non-General Revenue 
funds for heating, electricity, air condi- 
tioning, and electrical maintenance and 
repairs.) 
-14- 



t 



Specific legal provisions: This function was originally a 

Cabinet approved function of the 
Florida State Improvement Com- 
mission in the 1940 's. The 1955 
Legislature transferred the appro- 
priation to the Board of Commissioners 
of State Institutions, thereby giving 
the Board the responsibility of 
administering and supervising the 
activities of this operational and 
maintenance division. 

Description of Activities: 

The Capitol Center Heating and Electrical Division operates 
and maintains three major heating plants (Carlton, Whitfield, and 
New State Office Buildings) which provide heat for the following 
Capitol Center buildings: Carlton Building, Caroline Brevard 
Building, Holland Building, Caldwell Building, Whitfield Building, 
New State Office Building, Knott Building, Supreme Court Building, 
and the Capitol Building. The division also operates and maintains 
the air conditioning systems in the Carlton, Caldwell, Supreme 
Court and New State Office Buildings and gives supervisory, main- 
tenance and operational services to the Governor's Mansion. They 
also control and maintain the Capitol Center Electrical Distri- 
bution System, both above and underground, and maintain direct 
control of the main and all secondary distribution vaults of the 
various buildings in the Capitol Center. Other duties are as 
follows: Changing out lights, ballasts, changing and installing 
floor outlets, and supervising and advising on major and minor 
electrical changes in the Carlton Building; giving consultation 
and some services to other agencies who operate and control their 
own electrical, heating and air conditioning equipment; and, 
purchasing electricity for all major buildings from the City of 
Tallahassee and collecting pro rata share for such from agencies 
operating from other than General Revenue funds. 

The agency employed 15 persons during 1962-63. These persons 
are skilled to the extent that all the operations, repairs and 
maintenance services are performed by agency personnel except 
major changes in the systems. 

Notes : 

a - Includes purchased Electricity of $240,701 and Heating 
fuels of $16,160. 

-35- 



* 



i 



t 



B.C. S.I. - Care of Capitol Center Grounds 

Location: Records are kept in the office of the Supervisor in 
the Carlton Building. Equipment is stored in the 
Supreme Court Building and in the Capitol Center 
Heating and Electrical utility room in the Carlton 
Building. 

Total Space Occupied: 175 square feet (office space). 
Value of Equipment: $2,500 

Cost of Operation, 1962-63: 

Salaries Other Oper.Cap. 

Pos. Amount Per.Ser. Expenses Outlay Total 

5 $11,200 — $2,236 — $13,436 

Salary Rates, 1963-64 Operating Budget: 

Position No. of Pos. Annual Rate 

Laborer (foreman) 1 $2,490 

Laborer J^_ 2,340-2,400 
Total 5 

Method of Financing: General Revenue Appropriation and refunds 

from various agencies (Supreme Court and 
Florida Industrial Commission) for care, 
of grounds. 

Specific legal provisions: Administrative authority was originally 

given by action of the State Cabinet in 
1948 to the Florida State Improvement 
Commission. The 1955 Legislature trans- 
ferred the appropriation for this purpose 
from the Florida Development Commission 
to the Board. This action gave the 
Board the responsibility of administering 
the care and maintenance of certain 
grounds in the Capitol Center. 

Description of Activities: 

The Board administers and supervises an active program of 
care and maintenance of an estimated eight to ten acres of lawns, 
shrubbery and watering facilities in the Capitol Center. Having 
been given the custodianship of various newly acquired parcels of 
land, the Board also has the task of giving necessary care and 
maintenance to these, mostly unimproved, properties. The total 

-36- 



{ 



land area under the division's supervision is from 10 to 12 
acres. 

The regular improved lawn and shrubbery areas include in 
addition to the R. A. Gray Park and Curtis L. Waller Park, the 
grounds and parking areas of the following Capitol Center 
buildings: 

The Supreme Court Building 

The Caldwell Building 

The Whitfield Building 

The Doyle E. Carlton Building 

The Knott Building 

The New State Office Building 

The building occupied by the Legislative 
Investigating Committee at Adams and 
Gaines 

A crew of five laborers is regularly employed to perform 
the above functions. They are actively supervised by a full 
time supervisor who is also engaged in the functions of and is 
paid by another of the Board's maintenance divisions, Capitol 
Center Heating and Electrical. He is under the supervision of 
the Board's Coordinator. The Supervisor personally does the 
buying, record keeping, and planning for the grounds division. 

This agency's duties include all the activities required 
for normal care of lawns, trees and shrubbery, i.e., mowing, 
watering, fertilizing, trimming, edging, spraying, sodding, 
planting, raking, and annual mulching. Agency personnel also 
repair and replace worn out or defective watering facilities. 

The agency also maintains a small nursery near the Capitol 
Center on land loaned to the State by the City of Tallahassee. 

B.C. S.I. - Capitol Center Parking and Policing 

Section 272.14(2), F. S., authorizes the Board to contract 
with the City of Tallahassee for the policing of the Capitol 
Center area. This is done now at a cost of $8,500 per annum. 
In addition, expenditures for signs, printing, and parking tags 
totaled $500 for 1962-63. This total of $9,000 for 1962-63 was 
paid from General Revenue appropriations. 

-37- 



* 



SYSTEMS OPERATED BY AND FOR ONE AGENCY 



Caldwell Building 

Location: Capitol Center, Tallahassee 



Type Construction: 



Concrete, five levels, tile floors, 
with some carpeting 



Completed: 1949 

Floor Space: 70,000 square feet 

Occupant: Florida Industrial Commission 



Value of Building: $1,750,000 
Value of Contents: N/R 



Equipment Value: 

Maint. & Oper. $2,500 

Janitorial 1,000 

Security 50 

Total $3,550 



Cost of Operation, 1962-63 (estimated) : 

Other 
Per. Ser. 



Salaries 
Pos. Amount 



18 $56,580 



$12,223' 



Expenses 
$76,800 b 



Oper. Cap. 
Outlay Tota l 



$11,000 C $156,603 



Salary Rates, 1963-64 Operating Budget: 

Position 

Adm. Assistant 

Maint. Supvr. 

Foreman 

Watchman 

Porter 

Janitor 

Attendant (maid) 

Total 



No. of 


Pos. 


Annual Rate 


1 




$ 8,700 


1 




5,100 


1 




3,420 


3 




2,700-3,060 


4 




2,760-3,120 


8 




2,160-2,760 


_I 




2,760 


19 







Method of Financing: 



Operation is financed from the Special 
Employment Security Administration Fund. 
The fund derives its income from rentals 
collected from all tenants (divisions and 
departments of the F.I.C.). In addition 
to financing the operation of the Caldwell 
Building, these funds are used to pay off 
the obligations resulting from the 



-^8- 



construction of the building, and also to 
make advances to the Building Fund (later 
to be refunded by the Federal Government) 
to provide advance payments for the purchase 
of land and construction of area office 
buildings authorized by the Legislature. 



Specific legal provisions: Section 443.14(2) , Florida Statutes. 

Description of Activities: 

The Florida Industrial Commission acts as rental agent and 
manager for the Caldwell Building, collecting rents from its 
various divisions and departments ($3.00 and $1.75 per year per 
square foot of occupancy for office and unfinished spaces, 
respectively) . Much of the financing of the activities of the 
Commission is from federal sources against which rent is an 
appropriate charge and office building maintenance and operational 
costs are not. 

The- building operation is under the supervision of the 
Administrative Assistant. He is also responsible for the 
agency's mail and duplicating services. 

Heating, air conditioning and grounds maintenance services 
are purchased from the central services of the Board of Commis- 
sioners of State Instititions. Minor repairs are performed by 
agency personnel. The Maintenance Supervisor operates a cabinet 
shop where he makes articles of furniture and shelving and 
performs various repair services for the offices in the Caldwell 
Building. 

During working hours the Maintenance Supervisor, four 
porters and the attendant (maid) are on duty under the general 
supervision of the Administrative Assistant. The porters also 
serve as messengers and perform other miscellaneous office tasks 
as moving furniture and equipment. The maid performs dusting 
and polishing duties and continuously services the ladies rest 
rooms . 

The major janitorial services are performed at night by 
eight janitors under the supervision of a foreman. Sweeping, 

-39- 



• 



t 



vacuuming and emptying trash receptacles are done nightly. Floor 
waxing is done on a rotation basis. Minor repairs are also per- 
formed at times by the night crew. 

In addition to the services provided by the maintenance 
staff, each division of the agency may occasionally contract 
with outside firms for rug and drape cleaning. 

The building is under the surveillance of a watchman each 
night from 12 P.M. to 7 A.M., Mondays through Friday, and during 
the entire weekend. The duty watchman makes hourly rounds to 
12 punch clock stations. 

Notes: 

a - Includes temporary employees - $3,795, procurement office 
expense related to building operation - $2,428, and grounds 
upkeep by B.C. S.I. - $6,000. 

b - Includes utilities of $32,000 and repairs and maintenance 
of $27,000, 

c - Includes passenger vehicle at $2,000 and office furniture 
and equipment at $5,000. 

N/R - Not reported. 



Nathan Mayo Building 

Location: Capitol Center, Tallahassee 

Type Construction: Concrete, seven levels, vinyl tile 

floors, very little carpeting 



Completed: 1935 



Floor Space: 75,250 square feet 

Occupant: Department of Agriculture 

Value of Building: $ 855,000 
Value of Contents: 283,940 



Equipment Va lue : 

Maint. & Oper. $ 800 

Janitorial 1,522 

Security 200 

Total $2,522 



-49- 



* 



• 



Cost of Operation, 1962-63: 

Salaries Other Oper.Cap. 
Pos. Amount Per.Ser. a Expenses t Outlay Total 

19 $43,008 — $47,557 a $1,250 $91,815 
Salary Rates, 1963-64 Operating Budget: 



Position 


No, 


. of 


Pos. 


Annual Rate 


Bldg. Maint. Supt. 




1 




$ 5,280 


Ma int. Repairman 




1 




1,200 


Guard 




3 




1,200-3,240 


Elevator Operator 




1 




3,213 


Custodial Worker I 




9 




2,520-2,784 


Custodial Worker II 




1 




2,400 


Domestic Worker 




3 




2,184 


Total 




19 







Method of Financing: Regular appropriation from the General 

Inspection Trust Fund. 

Specific legal provisions: None 

Description of Activities: 

The Nathan Mayo Building is occupied in its entirety by 
laboratories and offices of the Department of Agriculture. 

The complete maintenance and operation of the building 
is the responsibility of the Building Maintenance Superintendent. 
He supervises some 18 persons in carrying out this responsibility. 

The agency provides heat, air conditioning, and pest control 
and such other maintenance tasks as major and minor repairs and 
renovations, painting, plumbing, electrical repairs, and upkeep 
of the grounds. Routine maintenance and minor repairs of heating 
and air conditioning equipment are performed by the maintenance 
repairman, who possesses a general knowledge of electricity and 
refrigeration. He is aided in his endeavors by two custodial 
workers, one full time and the other dividing his time between 
this and janitorial duties. A full time elevator operator is 
employed also. 

-41- 



Janitorial crews are employed throughout the day and 
night. Their duties include daily sweeping and dusting of 
halls, offices and furniture; cleaning and waxing floors; 
polishing furniture; and cleaning windows and Venetian blinds 
when needed. During the day three domestic workers and three 
custodial workers, including the part time aide to the main- 
tenance repairman, are occupied with these duties. They are 
under the supervision of the Building Maintenance Superintendent. 
There are six custodial workers employed after hours. They are 
under the direct supervision of the night watchman on duty. 
Five of these janitors are on duty from 5:00 P. M. to 1:00 A. M. 
and one from 12:00 M. to 8:00 A, M. Most of the duties of the 
night watchman are of a security nature. 

No janitorial supplies manufactured by the state agencies 
are used and outside contracts for cleaning functions are seldom 
issued. 

Three guards (2 part time) and one custodial worker 
(mentioned above) comprise the security force for the building 
after working hours. The watchman on duty, in addition to 
supervising the janitors makes regular rounds inside the 
building. 

Notes : 

a - Includes Electricity - $21,905; Repairs & maintenance - 
$10,074; Heating - $1,415; and Maintenance supplies - 
$10,796. 



Holland Building and Road Department Annex (Old Caroline 
Brevard School) 

Location: Capitol Center, Tallahassee 

Type Construction: 

Holland Building - concrete construction, four levels, 

vinyl tile floors, small amount of 
carpeting 

Annex - Brick construction, three levels, vinyl tile 
on wood floors, very little carpeting 



-42- 



• 



I 



Completed: Holland Building - 1949 
Annex - N/R 



Occupants: 

State Road Department 
ii ii ii 

Total 



Holland Building 
Annex 



Floor Space 
Occupied 
72,000 sq.ft. 

44,800 

116,800 sq.ft. 



Value of Buildings: $1,200,000 
Value of Contents: 200,000 



Equipment Value: 

Maint. & Oper. $3,679 

Janitorial 1,685 

Security 460 

Total $5,824 



Cost of Operations, 1962-63: 

Expenses 



Salaries 
Pos . Amount 



Other 
Per.Ser. 



38 $105,834 $582 



$70,753 £ 



Oper. Cap. 
Outlay 



Total 



$688 



$177,857 



Salary Rates, 1963-64 Operating Budget: 



Position 


No 


. of 


Pos. 


Annual Rate 


Bldg. Maint. Supt. 




1 




$5,760 


Bldg. Constr. Supt. I 




1 




6,000 


Guard 




9 




2,928-3,240 


Custodial Worker II 




2 




3,420-3,600 


Custodial Worker I 




17 




2,400-2,928 


Domestic Worker 




8 




1,980-2,400 


Total 




38 







Method of Financing: Regular Operating appropriations from 

the State Road Trust Fund (Gasoline Tax) 

Specific legal provisions: None 

Description of Activities: 

The State Road Department occupies both the Holland 
Building and the Annex (Old Caroline Brevard School Building) 
in their entirety. 

» The Director of Personnel is charged with the general 
supervision of the building and grounds activities. The 



.43- 



! 



Building Maintenance Superintendent, while being responsible 
to the Director of Personnel, supervises some 38 persons in 
maintaining, cleaning and policing the two buildings and the 
surrounding grounds . 

Operational services performed by agency personnel 
include air conditioning, minor renovations and repairs, 
painting, plumbing, minor plaster work, maintaining grounds 
and parking lots, and the like. Heating is supplied through 
the central system maintained by the B.C. S.I. personnel. The 
air conditioning systems in the two buildings are maintained 
by a licensed electrician in the buildings and grounds depart- 
ment. In addition, he receives help at times from an electrician 
in the bridge design department. A custodial worker, in addition 
to the electrician and the superintendent, is employed full 
time performing maintenance and operational duties. Eleven 
others, all guards except one, split their time between this and 
their security functions. Outside contractors are sometimes 
used depending upon the extent of the renovation or repair to 
be performed. 

The janitorial services performed by agency personnel 
include sweeping, dusting, mopping, polishing, etc., for all 
office, hall and rest room areas in the two buildings. The 
janitorial force is supervised by the Building Superintendent 
and is comprised of 25 domestic and custodial workers. Supplies 
manufactured by state institutions are used whenever possible. 
Occasionally, outside contractors are employed for such duties 
as cleaning drapes and carpets. 

Ten of the above mentioned thirty-eight positions are 
utilized as the agency's security force. A portion of their 
time is also devoted to maintenance and operational duties. 
The halls, offices, and grounds of both buildings are checked 
after hours by roving night watchmen. 

Notes: 

a - Includes depreciation of $45,138. 
N/R - Not reported. 

-44- 



> 



J. B. Whitfield Building 

Location: Adams Street, Capitol Center 

Type Construction: Brick and concrete, four levels, wood 

floors covered with tile and carpeting 

Completed: 1913 

Floor Space: 24,600 sq. ft. 

Occupant: Florida Public Utilities Commission 

Value of Building: $375,000 

Value of Contents: 150,000 (Includes janitorial equipment 

valued at $500) 

Cost of Operations, 1962-63 (estimated from legislative budget): 

Salaries (3 positions) $ 8,200 

Expenses 2,860 

Total $11,060 

Method of Financing: These costs are financed from the agency's 

regular operating appropriation from the 
General Revenue Fund. 

Specific legal provisions: None 

Description of Activities: 

Commission personnel maintain only the inside of the 
building and effect only minor repairs. The building has 
greatly deteriorated over the years. The 1963 Legislature 
appropriated $75,000 for major renovations and repair. 

The grounds and building exterior are maintained by 
personnel of the Board of Commissioners of State Institutions 
(Care of Capitol Center Grounds) . Other board personnel 
(Capitol Center Heating and Electrical) occupy and maintain 
the basement. This Division provides heat for the building. 

-45- 



* 



Outside contractors are used for aj.1 major repairs to 
air conditioning equipment, and for painting, tile work, 
plastering, and other such projects. 

Janitorial duties during the day are performed by one 
custodial worker with some help from two machine operators 
who also double as messengers. 

The major clean up is done at night (6:00 P.M. -1:00 A.M.) 
by two part time janitors. They are supervised by one of the 
above machine operators working in this additional capacity. 

No materials and supplies manufactured by state agencies 
are used. 

Occasional carpet cleaning is contracted with outside 
firms. 

A watchman is on duty from 7:30 P. M. to 5:00 A. M. five 
working days a week making unscheduled rounds. He also checks 
the building intermittently on weekends. 



Fred C. Elliot Building 

Location: Capitol Center, Tallahassee 

Type Construction: Brick, 2 level, vinyl floors, plaster walls 

Completed: 1962 

Floor Space: 13,477 sq. ft. 

Occupant: Trustees of the Internal Improvement Fund 



Value of Building: $215,775 
Value of Contents: 53,488 



Equipment Value: 

Maint. & Oper. $20,000 
Janitorial 630 



Total 



$20,630 



Cost of Operations, 1962-63: 



Salaries 
Pos. Amount 

1.5, $4,207 



Other 
Per.Ser. 



Expenses 
$10,342 



Oper. Cap 
Outlay 

$22 



Total 



$14,571 



-46- 



J 



Salary Rates, 1963-64 Operating Budget: 

Position No. of Pos. Annual Rate 

Janitor 1.5 $2,016-2,401 

Method of Financing: Regular appropriations from the Internal 

Improvement Trust Fund. 

Specific legal provision: None 

Description of Activities: 

The Trustees of the Internal Improvement Fund own, operate, 
maintain and are the sole occupants of the Fred C. Elliot Building. 
The building contains about 34 rooms including halls and service 
rooms. The floors are covered with vinyl and terrazzo tile. There 
is no carpeting. 

Since the building is relatively new, there is little repair 
work performed . The functions of servicing the heating and air 
conditioning equipment in the building and maintaining the grounds 
are performed by personnel from the Office of the Secretary of 
State. According to the agreement between the two agencies the 
Trustees reimburse the Secretary of State salary account in the 
amount of $300 „ 00 monthly since the salaries of the personnel 
involved are included in the Secretary's general office budget. 

Janitorial services for the building are performed by one 
full time and one part time employee. The part time employee 
works after hours and does the heavy cleaning. The full time 
janitor's duties are divided between light cleaning and messenger 
service. These two persons are not skilled in any particular 
work. They are responsible for about 17 offices, a lobby, a 
supply room, a vault, 3 rest rooms, 5 halls, a storage room and 
a snack lounge. No janitorial supplies are purchased from the 
prison industries and local cleaning firms are used in cleaning 
blinds and drapes. 

No watchmen are employed for surveillance of the building 
and grounds. The one full time janitor checks the outside doors 
and ( vault before leaving in the afternoon. 



-47- 



} 



Florida Sheriffs Bureau Laboratory 

Location: Capitol Center, Tallahassee 

Type Construction: One level, wood with asbestos siding 

Completed: N/R 

Floor Space: 3,695 sq. ft. 

Occupant: Florida Sheriffs Bureau (laboratory) 

Value of Building: N/R Equipment Value: 

Janitorial $ 25 
Value of Contents: $68,830 Security 219 

Total $244 

Cost of Operation, 1962-63: 

Salaries Other Oper. Cap. 

Pos. Amount Per. Ser. .Expenses Outlay Total 

3 $4,094 — $150 $220 $4,464 

Salary Rates, 1963-64 Operating Budget: 



Position 


No, 


of 


Pos. 


Annual Rate 


Watchman 




1 




$2,400 


Relief Watchman 




1 




600 


Custodial Worker 




1 




2,640 


Total 




3 







Method of Financing: General Revenue Appropriation 
Specific legal provisions: None 

Description of Activities: 

This temporary structure houses the laboratory and some of 
the offices of the Florida Sheriffs Bureau. 

Apparently, little or no repair and maintenance is performed 
by agency personnel. What services of this type that are provided 
are probably done so by outside contractors. 

Janitorial services are performed by a custodian-messenger 

-48- 



whose efforts are divided between this type of service and 
that of being a messenger. 

The agency employs a watchman and a relief watchman for 
security measures. Surveillance is between the hours of 
9:00 P. M. and 6:00 A, M. 

Notes: 

N/R - Not reported 

Division of Corrections, Accounting Office 
Location: Capitol Center, Tallahassee 

Type Construction: Stucco, vinyl tile on wood, 

wood window casements 

Completed: N/R 

Floor Space Occupied: 1,500 sq. ft. 

Occupant: Division of Corrections - Accounting Office 

Value of Building: N/R Equipment Value: -0- 
Value of Contents: N/R 

Cost of Operations, 1962-63: 

Salaries Other Oper.Cap. 

Fos. Amount Per . Ser <, Expenses Outlay Total 

$900 — $900 

Method of Financing: Cost equally shared by General Revenue 

appropriations and Road Prison Revolving 
Trust Fund. 

Specific legal provisions: None 

Description of Activities: 

This building was loaned to the Division of Corrections 
by the State Road Department for the purpose of providing office 
space required by the transfer of the responsibility for the 
operation of the Road Prisons to the Division of Corrections. 



-49- 



* 



Repairs and building maintenance as well as alterations 
are performed by force account whenever possible. The grounds 
are maintained by the State Road Department. Available prison 
manufactured materials are used to the fullest extent possible. 

Janitorial services are performed by outside contractors 
at the rate of $75.00 per month. 

No security services are performed or contracted for by 
this agency for this building. 

Notes: 

N/R - Not reported 

Neil Kirkman Building 

Location: Apalachee Parkway, Tallahassee 



Type Construction: 



Three levels, concrete and brick, 
vinyl tile floors and carpeting 



Completed: N/R 

Floor Space: 55,000 sq. ft. 

Occupant: Department of Public Safety 



Value of Building: $1,036,371 
Value of Contents: 850,826 



Equipment Value 
Ma int. & Oper 
Janitorial 
Security 

Total 



$5,000 

1,500 

450 

$6,950 



Cost of Operations, 1962-63: N/R 



Salary Rates, 1963-64 Operating Budget: 



Position 


No. of Pos. 


Annual Rate 


Bldg. Supt. 


1 


$6,300 


Night Watchman 


3 


3,000-3,480 


Night Clean Up Supvr. 


1 


4,560 


Janitor 


7 


2,040-3,000 


Total 


12 





-50- 



Method of Financing: Regular Appropriations from 

General Revenue Fund 

Specific legal provisions: None 

Description of Activities: 

Personnel of the Department of Public Safety maintain 
and operate all the facilities of the Kirkman Building including 
air conditioning, heating, water supply wells, sewage system, 
electrical system, minor alterations, painting, and upkeep of 
adjoining grounds. There are several out-buildings also 
maintained by the Department. 

These duties are performed primarily by the Building 
Superintendent who is skilled as an electrician. He is aided 
during working hours by two janitors. 

State manufactured brick are used in all major additions. 
Also some shelving, signs and other metal and masonry products 
are purchased from prison industries. 

Outside contractors are used on plumbing repairs, major 
painting and additions. 

The major portion of janitorial services are performed by 
a night crew composed of a supervisor and five janitors. 

Their area of maintenance includes all inside areas except 
stairways, rest rooms, and the restaurant. Apparently, these 
latter areas are cleaned by the two day janitors. 

All offices, hallways and entrances are cleaned nightly. 
The building contains tile, terrazzo and carpeted floors. Some 
of the specific tasks performed are sweeping, dusting, mopping, 
stripping old wax and rewaxing when required, buffing, and 
disposal of trash. 

A small portion of the janitorial supplies used are 
purchased from prison industries, with the exception of 
occasional carpet cleaning, no outside janitorial services are 
purchased. 

Two night watchmen on separate shifts and one fill-in 
watchman comprise the security force for the building and 

-51- 



V 



1 



surrounding area after hours. 

The entire building and adjoining communications building, 
storage quonset hut, maintenance shop and other storage buildings 
are under the surveillance of a roving watchman making hourly 
rounds to punch clock stations. He also observes operating 
machinery and notes any discrepancies in security or safety 
measures. 

Notes : 

N/R - Not reported 



Herman Gunter Building (Florida Geological Survey) 

The Herman Gunter Building is located on the Florida State 
University Campus in Tallahassee and is occupied by the Division 
of Geology of the State Board of Conservation. The building has 
a central heating and air conditioning system for which steam is 
supplied by F.S.U. at cost. Building repairs and grounds care 
are also provided by the University at cost. 

Janitorial services are performed by a custodial worker II 
employed by the Division between the hours of 12 Noon and 8:30 
P. M. and a part time janitor when needed. 

The costs of these services to the Division including the 
charges by the University were as follows for 1962-63: 

Salaries (1 position) $ 2,292 

Other Personal Services 1,459 

Expenses 8,498 

Total $12,249 

The building is valued at $382,437 and contains furniture 
and equipment worth $128,890. Janitorial equipment on hand is 
valued at $328. 

Building security after hours is provided at no charge by 
F.S.U. police since it is located on the campus. These services 
involve only a roving police car; no watchman is on duty inside. 

-52- 



« 



J 



State Board of Health Buildings 

The information below relates only to the buildings 
occupied by the State Board of Health in the main head- 
quarters location, Jacksonville, The Board also has 
regional laboratories in other parts of the state as well 
as some small regional offices. The arrangements for 
maintenance and operation of these offices vary. Some 
offices are in buildings owned by other state agencies and 
some are in leased spaces. 

The buildings to which this information applies are as 
follows: 

Location Area in Sq.Ft. 
State Owned 

1. Pearl Street Building 9,000 

2. Julia Street Building 13,300 

3. Annex "A" Building 2,280 

4. J. Y. Porter Building 34,800 

5. Henry Hanson Building 26,000 

6. Animal House 400 
Total Space in State-owned Buildings 85,780 

Rented 

7. G. Washington Life Insurance Bldg. 21,700 

8. Oetjen Building 2,300 

9. Warehouse (Pearl St.) 3,200 
10. Warehouse (E. Adams St.) 3,000 

Total Space in Rented Buildings 30,200 

Total Space Occupied in Jacksonville 115,980 

The building and contents values are as follows: 

Building Contents 

Building Value Value 

1 $225,000 $307,338 

2 225,000 69,059 

3 18,000 13,736 

4 575,000 176,910 

5 513,000 214,456 



-53- 



<* 



„ 



i 



Building 
Value 


Contents 
Value 


3,500 


1,101 


Leased 


92,732 


ii 


17,918 


ii 


20,863 


it 


8,446 


$1,559,500 


$922,559 



Building 

6 
7 
8 
9 
10 
Totals 



Equipment Values: 

Maintenance and Operational $10,000 

Janitorial 1,500 

Security 590 

Total $12,090 

Cost of Operation, 1962-63 (all buildings) : 

Salaries (23 positions) $ 68,156 

Other Personal Services 6,000 

Expenses 36,700 

Operating Capital Outlay -0- 

Total $110,856 
Salary Rates, 1963-64 Operating Budget: 



Position No. 


of Positions 


Annual Rate 


Supvr. of Bldgs. and Facilities 


1 


$ 5,240 


Electrician I 


1 


4,800 


Maintenance Repairman 


2 


4,320-4,800 


General Foreman 


2 


3,960-4,140 


Foreman 


2 


3,240-3,600 


Chief Security Officer 


1 


3,780 


Security Officer 


3 


3,072-3,240 


Laborer III 


6 


2,784-3,072 


Laborer II 


12 


2,292-2,640 



Total 30 

Method of Financing: Regular operating appropriation from General 

Revenue Fund and various trust funds available 
to the agency. 



-54- 



Specific legal provisions: No specific provisions, but rather 

implied within the general authority 
to acquire property. 

Description of Activities: 

The State Board of Health furnishes the following services 
within buildings # 1 through # 6. 

a. Heat and air conditioning and maintenance of such 
equipment. 

b. Modernization and alteration of equipment and buildings, 
including electrical systems (except major changes) and plumbing 
and steam systems. 

c. Painting and weatherproof ing of buildings. 

d. General building repairs (except tile flooring and 
plastering) . 

e. Construction and installation of small cabinets and 
shelving. 

f. Janitorial services and sanitary supplies. 

g. Maintenance of the parking lot, road, walkways, and 
grounds . 

h. Security services during non-working hours. 

The Board furnishes janitorial services and minor interior 
alterations in building # 8. The lessor provides all utilities. 

All utilities and janitorial services are provided by the 
lessor in building # 7. Buildings # 9 and # 10 do not require 
these services. 

All maintenance, repair, and janitorial personnel are under 
the supervision of the Building Maintenance Supervisor who is in 
charge of the Buildings and Facilities Section of the Bureau of 
Finance and Accounts. 

The personnel involved in the building and grounds main- 
tenance function include 2 maintenance repairmen, 1 electrician I, 
1 general foreman, 1 foreman, 2 laborers III, and 11 laborers II. 

The lawn maintenance services at buildings # 1 through # 6 
are performed by outside contractors. Temporary or part time 
help is employed for such duties as plastering, carpentry, brick 
laying, equipment and furniture moving, unloading box cars, and 
other special jobs. 

-55- 



• 



• 



I 



Janitorial duties are performed under the supervision of 
the duty night watchman. The janitorial crew is composed of 
4 janitors and 5 maids „ Their duties include the following: 

Daily - Sweeping of halls and foyers (twice daily in 
addition to nightly cleaning) ; cleaning ash trays and urns 
(twice daily) ; continuous process of floor stripping and 
renewal five nights a week; mopping and dusting; cleaning and 
washing of elevators; removing wall spots and cleaning glass 
areas; cleaning drinking fountains; cleaning auditorium and 
conference rooms; scrubbing and provisioning the rest rooms; 
and cleaning waste baskets. 

Weekly - Desk cleaning; wall washing and Venetian blind 
dusting. 

Semi-annually - Washing of lamp fixtures. 

The total area under care is 88,080 square feet of mostly 
tile floors with some terrazzo, concrete and carpeting. 

Materials and supplies manufactured by state agencies are 
used as much as possible. 

Outside contractors are employed to clean drapes when 
necessary, wash windows, and to clean rugs. 

Security services are provided for buildings # 1 through 
# 6 and # 9. This includes the grounds and parking lot surrounding 
these buildings. The force is comprised of a Chief Guard and three 
guards. Duties in this connection include the following during 
non-working hours : 

a. Act for the State Health Officer in providing 
information and supplies, and the receiving of specimens. 

b. Log all persons in and out of buildings. 

c. Patrol all areas, inside and out, hourly, on foot. 

d. Maintain the safe operation of all equipment. 

e. Receive mail and stand telephone watch. 

f. Supervise janitorial personnel. 



-56- 



J 



Department of Public Welfare Buildings 

The Department of Public Welfare occupies some 264,715 
square feet of space in 123 buildings throughout the State. 
These locations include the headquarters building in Jacksonville 
and all area offices within the agency's twelve districts. The 
total square footage, however, under the custody of the Depart- 
ment is 171,846. 

The total costs of maintenance of these areas during 1962-63 
were as follows: 

Salaries (47 positions, 38 of which 

were half time or less) $34,208 

Other Personal Services 3,657 

Expenses 7,977 

Operating Capital Outlay 766 

Total $46,608 

These costs are financed from the Department's regular 
operating appropriation. 

The Department budgeted, in 1963-64, 40 domestic worker 
positions with full time annual salaries ranging from $1,980 
to $2,400, and one maintenance repairman position at an annual 
rate of $3,960. 

The Department reported the value of only four of their 
state-owned buildings. The amounts reported totaled $360,000. 

Maintenance equipment is valued at $275 and janitorial 
equipment is carried at $766. 

There are no specific legal provisions that relate to the 
mainentance and operation of the Department's buildings. 

One maintenance repairman and two domestic workers maintain 
the headquarters building in Jacksonville. Domestic workers are 
employed to provide janitorial services in the other buildings 
owned by the Department and in those offices where such services 
are not provided by the lessor. One exception to this is in the 
Ft. Lauderdale office where janitorial services are purchased 
from an outside firm. 



-57- 



f 



♦ 



t 



Outside contractors are used for repair and renovation 
work in those buildings for which the Department is responsible. 

Apparently no materials and supplies manufactured by state 
agencies are used. 

No security forces are employed on a permanent basis. The 
headquarters building in Jacksonville is checked from the outside 
by a roving patrol car nine times daily from dusk to dawn. 



Florida Citrus Commission Building 

The Florida Citrus Commission Building is located in Lakeland 
and contains some 30,760 square feet of space. The building is 
valued at $320,000 and the contents at $85,000, The Commission 
has $1,276 invested in maintenance and operational equipment, 
and $575 in janitorial equipment,, 

The costs of maintenance and janitorial services for 1962-63 
were as follows: 

Salaries (2 positions) $ 6,220 

Expenses 4,804 

Operating Capital Outlay 785 

Total $11,782 

The two positions are a maintenance position, budgeted at 
$3,600 annually, and a janitor position, budgeted at $3,780. 

The costs are financed from the Commission's regular operating 
appropriation from the Florida Citrus Advertising Trust Fund. 

Normal maintenance and janitorial services are performed by 
agency personnel except for the following: (1) chinch bug control 
on grounds; (2) provisioning rest rooms; and (3) major repairs 
and renovations. These functions are contracted for with outside 
individuals or firms,, 

No security force is maintained. The grounds and outside 
doors are checked by local police at no cost to the Commission. 



-58- 



ONE-BUILDING SYSTEMS OPERATED BY THE MAJOR OCCUPANT 



t 



State Capitol Building 

Location: Capitol Center, Tallahassee 

Type Construction: Concrete, four levels, tile 

floors and carpeting 

Completed: 1845 ( center section) 

1901 (dome, north and south walls) 
1922-23 (east and west wings) 
1936-37 (north wing) 
1946-48 (south wing) 

Occupants : 

1. Commissioner of Agriculture 

2. Attorney General 

3. Board of Commissioners of State Institutions, 
General Office and Construction Division 

4. State Budget Commission, Director's Office 

5. State Comptroller 

6. State Superintendent of Public Instruction 

7 . Office of the Governor 

8. House of Representatives 
9» Senate 

10. Secretary of State (and Press Services) 

11. State Treasurer 

(Total floor space is 191,000 sq. ft. That occupied by each 
agency was not reported) 

Value of Building: $2,895,600 Equipment Value: 
Value of Contents : 970,000 fJ^J^' $ ^b 

Security 326 a 



Total $8,581 



-59- 



* 



_ 






Cost of Operations, 1962-63: 



Agency 



Salaries 
Pos. Amount 



Other 
Per.Ser, 



Expenses 



Oper.Cap, 
Outlay 



Total 



2 


4 


$ 7,287 


$ 1,693 




$ 8,980 


3 


1 


840 






840 


4 


1 


600 






600 


7 


1 


2,726 






2,726 


10 


37 


107,680 


41,099 


1,517 


150,296 


11 


4,5 


13,020 


1,236 




14,256 



Totals 48.5 $132,153 



$44,028 



$1,517 $177,698 



Salary Rates, 1963-64 Operating Budget: 



Position 
Director 

Building Supervisor 
Grounds Supervisor 
Secretary III 
Electrician 

Air Conditioning Mechanic 
Mechanical Helper 
Custodial Superintendent 
Custodial Worker II (Janitor II) 
Custodial Worker I (Janitor I) 
Domestic Worker (maid) 
Elevator Operator 
Watchman 
Guide 
Information Clerk 

Total 



No. of Pos. 



Annual Rate 



1 


$ 9,000 


1 


4,800 


1 


6,300 


1 


3,450 


1 


3,600 


1 


5,000 


1 


3,600 


2 


4,050-4,350 


5 


2,850-3,444 


20.5 


2,250-2,772 


4 


2,100-2,580 


1 


2,850 


4 


3,300-3,600 


1 


3,810 


1 


3,150 



45.5 



Method of Financing: 



Regular operating appropriations from the 
General Revenue Fund except for $300 per 
month received under agreement by Agency 
# 10 from the Trustees of the I.I. Fund for 
maintenance of their building and grounds. 



-60- 



% 



t 



Specific legal provisions: Section 21, Article IV, Florida 

Constitution; and Sections 15.04- 
15.06; 272.03; 272.10, Florida 
Statutes 



Description of Activities: 

The Secretary of State is charged by law with the main- 
tenance of the State Capitol Building and the allocation of 
space therein. Personnel of his office carry out these duties 
in all spaces except those which are occupied by other state 
agencies. This includes all legislative offices and chambers 
between sessions. 

In addition to the Capitol Building and its immediate 
grounds area, the Buildings and Grounds Division services the 
heating and air conditioning equipment in the Elliot Building 
and maintains the grounds on which it is situated. These 
services are performed pursuant to an agreement by which the 
Secretary of State is reimbursed by the Trustees of the Internal 
Improvement Fund at the rate of $300.00 per month for salaries 
of the personnel involved. 

Daily maintenance and repair services are performed by 
agency personnel on all systems in the two buildings. These 
systems include heating and air conditioning plants, water pipes 
and plumbing installations, all electrical wiring and lights, 
elevators, dumbwaiters, and sprinkler systems. Contracts with 
qualified organizations are maintained for major servicing of 
all large equipment. 

The Director of the Division of Buildings and Grounds who 
is a registered architect, is responsible for the preliminary 
planning and supervision of construction and remodeling projects 
in the Capitol Building. Such new construction along with the 
installations of new equipment are checked for compliance with 
fire regulations and sound construction methods. Future main- 
tenance needs are also considered at this time. 

The age of the building necessitates a constant inspection 
for deterioration of exterior and interior walls, windows and 
sills, doors, floors, ceilings, stairways and roof. 

-61- 



• 



i 



t 



Agency personnel also maintain door closing devices; make 
new keys and maintain locks; perform carpentry work, minor plaster 
work, Venetian blind repairs, and touch-up painting; and replace 
light bulbs. 

Repair and maintenance work is under the direct supervision 
of the Building Supervisor who is responsible to the Division 
Director. An electrician, an air conditioning mechanic, and a 
mechanical helper are employed to aid the Supervisor in these duties 

A grounds crew of six men is supervised by the Grounds 
Supervisor who is responsible directly to the Building Supervisor. 
The areas under care are as follows: 

a . The area of the grounds of the Capitol Square except 
south of the sidewalk separating the building from R. A. Gray Park. 

b. Governor's mansion grounds. 

c. Block east of the Capitol at Monroe Street and Apalachee 
Parkway including the visitors' parking lot. 

d. Elliot Building grounds. 

e. Flower garden and park south of Governor's mansion. 

f. Park and parking lot in front of Governor's mansion. 

g. Lot at North Monroe Street and First Avenue. 

The janitorial personnel and their duties are divided into a 
day shift and a night shift with each being under the charge of 
a Custodial Superintendent, who is responsible to the Building 
Supervisor o 

The Day Superintendent also serves as supply clerk in charge 
of the storage and issuance of a large stock of supplies and 
equipment . 

The six janitors and three maids under his supervision are 
each assigned specific areas for cleaning. These areas are 
checked each hour. 

Since the Capitol Building is the location of many and varied 
activities, the custodial personnel are constantly in demand for 
services outside their regular duties, such as furniture moving. 

The six janitors on the night shift (4:00 P.M. -12:00 M ) are 
supervised by the other Custodial Superintendent. He also serves 

-62- 



I 



I 



as the Chief Watchman. The duties of the night crew include 
the nightly cleaning of all corridors, rest rooms, and meeting 
rooms; the checking of all floors and furniture for cleaniness; 
the vacuuming of all carpets; the cleaning of blinds; and the 
mopping of rest rooms twice weekly . 

Outside contractors are used for the cleaning of mops and 
rags. 

Materials and supplies manufactured by state agencies are 
used whenever possible. Chemicals and soaps are purchased from 
the Division of Corrections, and mops, brooms and brushes are 
obtained from the Florida Council for the Blind. 

The areas for which the four -man, uniformed security force 
is responsible are the Capitol Building and the visitors parking 
lot across Monroe Street. 

The parking lot officer assists visitors with information 
and has authority to issue tickets for parking violations. 

The other members of the force are on duty at night in 
shifts and are responsible to the Chief Watchman (Night Custodial 
Superintendent) . 

The duty watchman regularly makes a round of 12 punch clock 
stations turning off lights and checking doors. The local police 
are called if persons with questionable purposes are in the 
building, A written report is made of any unusual or non-routine 
occurances. 

The Secretary of State also employs an elevator operator, 
an information desk clerk, and a guide for visitors. 

Notes: 

a - Agency # 10 only 

b - Agency # 2 - $593, Agency # 10 - $2,226, and Agency # 11 -$350. 



-63- 



s 



Dovle E. Carlton Building 

Location: Capitol Center, Tallahassee 

Type Construction: Concrete, six levels, vinyl tile 

floor, steel encased windows, small 
amount of carpeting 

Completed: 1957 



Occupants : 

Agency 

1. State Auditing Department 

2. State Beverage Department 

3. State Board of Administration 

4. Capitol Center Heating and Electrical 

5. State Comptroller 

6. Division of Corrections 

7. Florida Merit System 

8. Florida Sheriffs Bureau 

9. Florida Hotel and Restaurant Commission 

10. Florida Probation and Parole Commission 

11. Florida Securities Commission 

12. State Treasurer 

13. State Tuberculosis Board 

14. Florida Revenue Commission 
Total 



Floor Space 
Occupied 



6,128 


ll,000 a 


2,735 


1,200 


240,000 


N/R 


5,700 D 


3,695 


3,250 


5,382 


3,356 


N/R 


l,890 c 


d 



N/R 



Value of Building: $3,393,800 



Value of Contents: 



551,092' 



Equipment Value: f 
Janitorial - $2,150 



* 



Cost of Operation, 1962-63: 

Salaries Other 
Agency Pos. Amount Per. Ser. 



28 $71,928 



Expenses 
$30,000 



Oper.Cap. 
Outlay 



Total 



$900 $102,828 



-64- 



c 



t 







5 



» 



i 



No. of 


Pos. 


Annual Rate 


1 




$ 7,680 


2 




4,320-5,880 


4 




2,928-3,420 


18 




2,220-2,520 


3 




1,860-1,980 



Salary Rates, 1963-64 Operating Budget: 

Position 
Bldg. Supt. 
Ma int. Supt. 
Night Watchman 
Janitor 
Maid 

Total 28 

Method of Financing: General Revenue appropriations. 
Specific legal provisions: None 

Description of Activities: 

The Doyle E. Carlton Building is maintained in its entirety 
by the State Comptroller. A separate budget for this purpose is 
submitted to the Legislature «, 

Most of the duties performed are of a janitorial nature, 
however, some painting, plumbing, and minor repairs are performed 
by agency personnel. Outside contractors are used occasionally 
for major repair and renovation. Heating and air conditioning 
services are furnished by the Capitol Center Heating and Electrical 
division of the Board of Commissioners of State Institutions and 
the grounds are maintained by the Capitol Center Grounds division 
of the Board, 

There are two Maintenance Superintendents supervising the 
janitorial services in the building, one for the day shift and 
the other for the evening shift. The duties that are performed 
include the following: 

Maids - servicing ladies rest rooms and occasional dusting 
and polishing of furniture as time permits. 

Janitors - sweeping all offices and halls daily, emptying 
trash receptacles, and continuous service to 
men's rest rooms. Scrubbing and waxing floors 
about every two weeks „ 

Seldom are outside contractors employed and very little of 
the janitorial supplies manufactured by the state agencies are 
purchased. 

-65- 



* 



Q 



i 



Some of the other agencies in the building perform 
additional small janitorial functions in their own areas, 
for instance, the Auditing Department owns a vacuum which 
is used by the secretaries on the office carpeting. 

A continuous one-man surveillance of the entire building 
after working hours is afforded by the four watchmen working 
on different shifts. The watchman makes regular rounds, the 
times of which are recorded on a punch clock, and makes certain 
all offices and outside doors are secure. 

Notes: 

a - Does not include attic office space (1,395 sq. ft.) 
or 800 sq. ft. of attic storage space. 

b - Does not include attic storage or building at 
2106 South Monroe Street (District # 2 Office), 
Tallahassee (1,600 sq. ft.). 

c - Does not include 325 sq, ft. attic storage space. 

d - Included in figure shown for State Comptroller. 

e - Does not include: Treasurer, Beverage Department, 
Division of Corrections, Merit System and Hotel 
and Restaurant Commission. 

f. Auditing Department $50.00 - Comptroller $2,100. 

N/R - Not reported. 



W. V. Knott Building 

Location: Capitol Center, Tallahassee 

Type Construction: Concrete, 4 levels, vinyl tile 

floors, very little carpeting 

Completed: 1940 

Occupants: Floor Space 

Agency Occupied 

1. Department of Education 44,500 sq. ft. 

2. Teachers' Retirement System 2,500 

3. Legislative Reference Bureau 3,000 

Total (approximately) 50,000 sq. ft. 



-66- 



J 



Value of Building: N/R 
Value of Contents: N/R 



Equipment Value: 
Ma int. & Oper. $ 200. 
Janitorial 2,160' 

Total 2,360 



Cost of Operations, 1962-63: 



Agency 


Salaries 
Pos . Amount 

7.5 $22,380 


Other 
Per.Ser. 


Expenses 

$22,693 

10 

10 

$22,713 


Oper.Cap. 
Outlay 

$517 


Total 


1 
2 
3 


$1,200 
240 
150 

$1,590 


$46,790 
250 
160 


Totals 


7.5 $22,380 


$517 


$47,200 



Salary Rates, 1963-64 Operating Budget: 



Position 


No. 


of Pos. 


Annual Rate 


Bldg. Ma int. Supt. 




1 


$ 6,420 


As st. & Night Watchman 




1 


4,380 


Custodial Worker II 




3 


2,100-2,940 


Custodial Worker I 




2 


2,100-2,700 


Domestic Worker 




.5 


900 



7.5 



Method of Financing: Agencies 1 and 3 - General Revenue Appropriations 

Agency 2 - Operating Trust Fund, 

Specific legal provisions: Agency # 1 - Chapter 57-696 

Description of Activities: 

The W. V. Knott Building is maintained primarily by the 
Department of Education and the authority to allocate space rests 
with the State Superintendent. 

The building maintenance superintendent performs what repair 
and maintenance that is done. He is aided by a custodial worker, 
who divides his time about equally between this and his janitorial 
duties. Some of the maintenance and operational functions performed 
by these two are as follows: 



-67- 



$ 



Minor repairs to building and fixtures as needed. 

Contract for and supervise any major repairs and 
alterations as required. 

of Operation and maintenance of heating and air- 

conditioning equipment. (Steam for heating is 
furnished by the Board of Commissioners of 
State Institutions through the central plant). 

The maintenance superintendent is on call at all times 
in case of breakdown. 

"* The janitorial duties are performed under the direct 

supervision of the night watchman, who in turn is responsible 
to the building maintenance superintendent. These duties 
include the following: 

Sweeping all offices and emptying all 
waste baskets nightly. 

Cleaning and disinfecting rest rooms and 
toilets twice daily at a minimum. 

Scrubbing and waxing corridors and office 
floors weekly, on a rotation basis. 

Washing windows and Venetian blinds quarterly 
at a minimum. 

Most of these duties are, of course, performed after hours, 
generally between the hours of 5:00 P. M. and 1:00 A. M. The 
supervising night watchman begins his duty at about 7:00 P. M. 

Each of the other agencies occupying the Knott Building 
employ part time maids to dust, clean, and polish furniture. 
The maid for the Teachers' Retirement System also uses a vacuum. 
These maids are employed from 4 to 8 hours a week, and generally 
not during the regular work day. 

The one night watchman employed by the Department of Education 
comprises the security force for the building. He is on duty 
Monday through Friday between 7:00 P. M. and 7:00 A. M. On 
weekends he and the building superintendent spot check to see if 
the building is secure. The watchman makes rounds during the 
night but does not use a punch clock. 

Notes: 

. a - Includes $2,100 - Department of Education and $60.00 - 
" Teachers' Retirement System. 

N/R - Not reported. 

-68- 



I 



Supreme Court Building 

Location: Capitol Center, Tallahassee 

Type Construction: Concrete, three level, vinyl floor, 

considerable carpeting 

Completed: December, 1948 

Occupants: 

Agency 

1. Supreme Court of Florida 

2. District Court of Appeals, First District 

3. Florida Library and Historical Commission 
Total Floor Space 



Floor Space 
Occupied 

85,000 sq. ft 

7,500 " 
15,721 " 
108,221 sq. ft, 



Value of Building: $1,200,000 
Value of Contents: 1,214,854 



Equipment Value: 

Maint. & Oper. $ 350 
Janitorial 1,891 



Total 



$2,241 



Cost of Operation, 1962-63: 



Agency 

1 
2 
3 



Salaries 
Pos . Amount 



Other 
Per.Ser. 



6.5 $14,406 $ - 

l a 2,079 

2 b 4,770 330 



Totals 9.5 $21,255 $330 



Expenses 

$11,300 
3,100 
2,219 

$16,619 



Oper. Cap. 
Outlay 

$384 



$384 



Total 



$26,090 
5,179 
7,319 

$38,588 



Salary Rates, 1963-64 Operating Budget (all occupants): 

Position No. of Pos. Annual Rate 



Watchman 
Janitor 
Maid 
Total 



2 
6.5 

JL 

9.5 



$3,216-3,506 
1,260-2,580 
2,778 



Method of Financing: All agencies from General Revenue 

appropriations . 



Specific legal provisions: Sections 25.271 and 35.26(3), F. S. 



•69- 



I 



Description of Activities: 

Title to the Supreme Court building is held by the Supreme 
Court of Florida. This agency shares the responsibility of main- 
tenance and operation with the other two occupants, the First 
District Court of Appeal and the Florida Library and Historical 
Commission. The latter two agencies maintain the areas of their 
occupancy inside the building, while the Supreme Court is responsible 
for not only its interior spaces but also connecting hallways and 
the exterior portions of the building. The grounds are maintained 
^ by the Board of Commissioners of State Institutions through its 
Care of Capitol Center Grounds division. The Supreme Court has 
the authority for the allocation of space within the building. 

The responsibility for supervision in the organization of 
this building's operation and upkeep functions rests separately 
with the marshals of the two courts and with the State Librarian. 
Section 25.271, F. S., provides that the Marshal of the Supreme 
Court shall be custodian of the Supreme Court Building and grounds, 
while in contrast, Section 35.26 (3), F. S., provides that the 
Marshal of the District Court of Appeal shall be custodian of the 
headquarters occupied by the court . The law is silent on the 
responsibility of the Library and Historical Commission in this 
area. 

The extent of repairs and maintenance performed by agency 
personnel is small. Apparently all major undertakings, such as 
repairs to the air conditioning system and other electrical 
equipment, plumbing work, major painting, and the like are 
contracted for with private companies. Routine service and 
preventive maintenance on heating, electrical and air conditioning 
equipment is handled by the personnel of the Capitol Center Heating 
and Electrical System division of the Board of Commissioners of 
State Institutions. These persons are also responsible for the 
maintenance of the spaces within the building where this equipment 
is located. 

The janitors and watchmen, in addition to their regular duties, 
perform minor repair and maintenance which apparently occupies little 

of their total effort. 
% Notes: 

^ a - Full time messenger during day. 

b - 80% of effort not related to Building Operations & Maint. 

-70- 



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Building or Activity 



No, of 
OCC . 



Approx. 
floor space 

(sq.ft.) 



SUMMARY OF QUESTIONNAIRE RESPONSE 
By Building or Activity 



Investment in Plant 
Building Contents 



Maint . 
Equip. 



No. of 
Pos. 



EXHIBIT A 



Maintenance and Janitorial Expenditures, 1962-63 



Salaries 



Other Pers. 
Services 



Expenses 



Oper .Cap. 
Outlay 



Total 



State Capitol Building 

Doyle E. Carlton Building 

Caldwell Building 

Nathan Mayo Building 

Holland Building and SRD Annex 

W. V. Knott Building 

Supreme Court Building 

J. B. Whitfield Building 

Fred C. Elliot Building 

Div. of Corrections, Acct. Office 

Florida Sheriffs Bureau Lab. 

Neil Kirkman Building 

Herman Gunter Building 

State Office Bldg. -Tallahassee # 1 



# 2 
Lakeland 
Miami 
Tampa 
Winter Park 



State Office Bldg 

State Office Bldg 

State Office Bldg 

State Office Bldg 

State Office Bldg 

State Bd, of Health Bldgs. - Jax 

Dept. of Pub. Welfare Bldgs. -Statewide 

Fla. Citrus Comm. Bldg. - Lakeland 

B.C. S.I. - Capitol Center Heating & Elect. 

B.C. S.I. - Care of Capitol Center Grounds 

B.C. S.I. - Capitol Center Parking & Policing 

Others 

Totals 



.i/R Not Reported 

a. Insured Value 

b. Does not include 5 of larger occupants 

c. Includes Purchased Electricity 

d. Includes Depreciation of $45,038 



11 

1 . 

1 


190,550 
in excess of 
300,000 
70,000 


1 


75,250 


1 


116,800 


3 


50,000 


3 


108,221 


1 


24,600 


1 


13,477 


1 


1,500 


1 


3,695 


1 


55,000 


1 


N/R 


10 


135,238 


3 


42,000 


2 


16,938 


L8 


109,715 


15 


78,000 


12 


64,000 


1 


115,980 h 


1 


171, 846 x 


1 


30,760 



$ 2,895,600" 
3,393,800 a 
1,750,000 

855,000 a 
l,200,000 a 
425,000 a 
l,200,000 a 
375,000 a 
215,775 
N/R 
N/R 
1,036,371 
382,437 
3,400,000 
840,000 
335,000 
2,900,000 
1,410,000 
1,100,000 
1,559,500 
360,000 
320,000 



$ 970,OOO a 
551,092 b 

N/R 

283,940 a 

200,000 a 

N/R 

1,214,854 

150,000 

53,488 

N/R 

68,830 

850,826 

128,890 

498,228 b 

N/R 

93,469 

N/R 

N/R 

N/R 

922,559 

N/R 

85,000 



9,462 



8,581 



,150 

,550 

,522 

,824 

,360 

,241 

500 

20,630 f 

N/R 

244 

6,950 

328 

32,000 f 

N/R 

2,500 

34,200 f 

7,500 

5,000 

12,090 

1,041 

1,851 

1,500 

2,500 



48,5 

28 

18 

19 

38 

7.5 

9.5 

3 

1.5 

3 
12 

1 
21 

8 

3 
22 
12 

9 
23 
28 g 

2 
15 

5 



$132,153 

71,928 

56,580 

43,008 

105,834 

22,380 

21,255 

8,200 e 

4,207 

4,094 

2,292 
50,000 
11,300 
10,100 
52,830 
26,760 
21,960 
68,156 
34,208 

6,620 
69,708 
11,200 

3,000 



$12,223 

582 

1,590 
330 



1,459 

600 
1,670 
1,499 

300 

6,000 
3,657 



8,500 
1,355 



113 1,773,570 $25,953,483 $6,080,638 $156,062 338.0 $837,373 $39,765 

e. Estimated from Legislative Budget 

f. Includes Heating and Air Conditioning equipment 

g. Equivalent full time positions 
h. 10 buildings maintained 

i 29 



$ 44,028 


$ 1 


,517 


$ 177,698 


30,000 




900 


102,828 


76,800 c 


11 


,000 


156,603 


47,557 c 


1 


,250 


91,815 


70,753 d 




688 


177,857 


22,713 




517 


47,200 


16,619 




384 


38,588 


2,860 e 






11,060 


10,342 




22 


14,571 


900 






900 


150 




220 


4,464 
N/R 


8,498 






12,249 


17,139 


1 


,000 


68,139 


16,505 c 


1 


,000 


29,405 J 


5,082 




965 


17,817 ' 


77,754 c 




692 


132,775 


33,570 c 




250 


60,880 


37,087 c 




242 


59,289 


36,700 






110,856 


7,977 




766 


46,608 


4,804 




758 


11,782 


264,475 c 




471 


334,654 


2,236 






13,436 


500 






9,000 


26 






4,381 


$835,075 


$22 


,642 


$1,734,855 



• 



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3 



APPENDIX A 



PRESENT PROVISIONS OF THE FLORIDA CONSTITUTION 
AND FLORIDA STATUTES RELATING TO THE MAINTENANCE 
AND OPERATION OF STATE-OWNED AND STATE -OPERATED 
BUILDINGS AND GROUNDS 



PROVISIONS APPLICABLE TO AGENCIES OCCUPYING THOSE 
BUILDINGS OF PRIMARY CONCERN IN THIS STUDY 

Upon review of the provisions below, especially those 
relating to the Board of Commissioners of State Institutions, 
it becomes very apparent that the legislatures of past years 
have attempted to provide the legal framework upon which a 
centralized system of maintenance for buildings and grounds in 
the Capitol Center and throughout the state might be constructed. 

However, the reader will also note divergencies from such 
a plan where other agencies are given authority for not only 
the maintenance of structures in the Capitol Center and elsewhere 
but also the allocation of space within such buildings. 

The excerpts that follow are the more specific provisions 
in the law that relate to buildings and grounds maintenance and 
operation. 

COMMISSIONERS OF STATE INSTITUTIONS, BOARD OF 

Capitol Center Defined 

Section 272.03, F. S. : 

"(1) All state buildings now or hereafter constructed 
included in the capitol center at the state capital and the 
grounds and squares contiguous thereto, except the state capitol 
building and the square on which it is situated, shall be under 
the general control, custodianship and supervision of the board 
of commissioners of state institutions. These state buildings 
shall include the Martin building, the old supreme court building, 
the new supreme court building, the Florida industrial commission 
building, chemistry building, and the state road department building; 

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3 



and other state buildings in said center not enumerated or 
excepted and those which may hereafter be constructed in 
said center. 

"(2) Title to said buildings shall vest in the state." 

Compiled from Chapter 25032, Acts of 1949. 

Pursuant to the Board's action on September 13, I960, 
the Martin Building was sold to the City of Tallahassee. 

The W. V. Knott Building was omitted from this description 
of the Capitol Center. See Chapter 57-696, Laws of Florida, 
below. 

Allocation of Space 

Section 272.04, F. S. : 

"The board of commissioners of state institutions shall 
have authority to allocate space to house the various depart- 
ments, agencies, boards and commissions in said buildings, 
excepting, however the new supreme court building which authority 
shall be vested in the justices of the supreme court." 

Compiled from Chapter 25032, Acts of 1949. 

Budget Review 

Section 272.05, F. S. : 

"The board of commissioners of state institutions and the 
state budget commission shall be empowered to review, change and 
modify the budgets of the departments, agencies, boards and 
commissions relating to the repair, upkeep and maintenance of 
said buildings." 

Compiled from Chapter 25032, Acts of 1949. 

Utilities 

Section 272.06, F. S. : 

"The board of commissioners of state institutions may 
provide or enter into contracts to provide heating, power, 
lighting, cooling systems and other necessary services or 
facilities for any or all of said buildings, and may authorize 

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4 



or contract with the Florida state improvement commission 
for the performance of any functions or services authorized 
under §§272.03-272.08." 

Compiled from Chapter 25032, Acts of 1949. 

Parks, Drives, and Walkways 

Section 272.07, Fo S. : 

"The board of commissioners of state institutions may 
provide for the establishment of parks and drives and walkways 
and parkways on said grounds and squares and for the super- 
vision, regulation and maintenance of same including traffic 
and parking thereon." 

Compiled from Chapter 25032, Acts of 1949. 

Board may Delegate Authority for Maintenance 

Section 272.08, F. S. : 

"Except when otherwise directed by the board of com- 
missioners of state institutions, the official or officials 
now having the duty of repair, care, maintenance and super- 
vision of any of said buildings shall continue to exercise 
such authority." 

Compiled from Chapter 25032, Acts of 1949. 

Board to Manage Capitol Center 

Section 272.09, F. S. : 

"The management, maintenance and upkeep of the capitol 
center as defined in §272.03, is hereby vested in and made 
the direct obligation of the board of commissioners of state 
institutions, who shall have authority to do all things 
necessary to satisfactorily accomplish these functions 
including the employment of a superintendent of grounds and 
buildings and other employees; the establishment of central 
repair and maintenance shops; and the designation or appointment 
of non-salaried advisory committees to advise with them." 



Last amended by Chapter 57-60. 

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Board may Assume Management of Capitol ffuilding 

Section 272.10, F. S. : 
^ "The board of commissioners of state institutions may, 
upon the request of the secretary of state and under his 
direction and supervision, also assume the management, main- 
tenance and upkeep of the capitol building and grounds." 

Compiled from Chapter 29843, Acts of 1955. 

» 

Capitol Center Redefined 

Section 272.12, F. S. : 

"(1) When used in this statute the terms 'Florida 
capitol center, 1 'capitol center area,' or 'capitol center,' 
or words of similar purport, shall be taken and understood to 
extend to and include lands owned, including lands hereafter 
acquired, by the state or any of its agencies, or for the 
state and any of its agencies, within the boundaries of the 
city of Tallahassee, for governmental use or occupancy, present 
or future. 

"(2) The Capitol square, Wayne square, Jackson square, 
Green square, the Mayo building and grounds, the Curtis L. 
Waller park, the R. A. Gray park, the Knott building and grounds, 
the Holland building and grounds, the Caldwell building and 
grounds, the supreme court building and grounds, and the area 
bounded by Duval, St* Augustine, Adams and Pensacola streets, 
including the buildings and improvements thereon, shall be 
taken and understood as constituting the present capitol center 
area." 

Compiled from Chapter 29840, Acts of 1955. 

Capitol Center Police 

* Section 272.13, F. S. : 

"The governor, by and with the consent of the board of 
commissioners of state institutions, shall appoint a captain 
of the capitol center police and such number of policemen as 
in the opinion of the said board of commissioners of state 

" institutions shall be required to police and protect the 

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buildings and state property located or being upon the capitol 
center area. The said policemen shall be under the immediate 
^ supervision and direction of the captain of the capitol center 
police, who shall be under the direct supervision of the board 
of commissioners of state institutions or such member or group 
of members of said board as it may by resolution designate. Their 
powers and jurisdiction to make arrests shall be coextensive with 
that of police officers of the city of Tallahassee, for violations 
of municipal ordinances or state statutes, upon said capitol 
center area." 

Compiled from Chapter 29840, Acts of 1955. 

City Police to Serve as Ex Officio Officers 

Section 272.14, F. S. : 

"(1) Police officers of the city of Tallahassee, shall 
be ex officio police officers of the capitol center area and 
may enforce rules, regulations, ordinances and statutes appli- 
cable to the said capitol center area. 

"(2) The board of commissioners of state institutions 
may contract with the city of Tallahassee, for the policing 
of the said capitol center area or any part or parcel thereof 
and upon such terms as they may deem to the best interest of 
the state, in which case the capitol center police force 
mentioned in §272.13 may be dispensed with." 

Compiled from Chapter 29340, Acts of 1955. 

Parking Areas 

Section 272.16(1), F„ S.: 

"The board of commissioners of state institutions may 

| assign parking areas within the capitol center area,..." 
Compiled from Chapter 29840, Acts of 1955. 

Governor's Mansion Commission 



* 



) 



Section 272.18, F. S, : 

"(2) (a) The commission shall supervise and maintain all 



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structures, furnishings, equipment and grounds of the 
governor's residence. 

-v "(b) The board of commissioners of state institutions 

shall from its regular staff and upon the request of the 
commission furnish it such administrative and technical 
assistance as may be required adequately to perform its duties. 

"(c) The commission is specifically charged with the duty 
> of maintaining the governor's mansion structure, style and 
character consistent with its original plan of construction 
and furnishing, and insure the same with the state fire 
insurance fund as provided in §284.01. 

"(d) With the approval of the board of commissioners of 
state institutions the commission shall have authority to 
contract and be contracted with for work and materials required. 

"(e) The commission shall keep a continuing and accurate 
inventory of all equipment and furnishings. 

"(3) The commission shall submit its budgetary require- 
ments to the board of commissioners of state institutions for 
its approval and inclusion in its legislative budget requests. 
The commission shall expend only such amounts of money as may 
be specifically appropriated by the legislature for the use 
of the commission. All vouchers shall be approved by the board 
of commissioners of state institutions before submittal to the 
comptroller for payment." 

Last amended by Chapter 61-30 



Replacement of buildings and property destroyed by fire 

Section 255.02, F. S. : 

"The board of commissioners of state institutions, the 
board of control, or any other board or person having the 
direct supervision and control of any state building or state 
property, may have rebuilt or replaced, out of the proceeds 
from the fire insurance on such buildings or property, any 
buildings or property owned by the state, which may be 
destroyed in whole or in part by fire." 



> 



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Compiled from Chapter 6518, Acts of 1913 



» 



I 



State Building Projects 

Section 288.18, F.S. : 

"The board of commissioners of state institutions shall 
be responsible for promoting any state building project financed 
as provided by law in any community where a state building is 
needed . 

"Whenever the Florida development commission and the 
> board of administration shall find a building project financially 
feasible, all state agencies, commissions, bureaus or branch 
offices of any department occupying rented office space in the 
area shall occupy space in the state building to the extent that 
space is available. 

"Any state agency required to occupy space by the board of 
commissioners of state institutions may contract for such space 
and pledge such rentals as are provided and appropriated by the 
legislature for the purpose of financing the retirement of revenue 
certificates for the lifetime of any issue. 

"The board of commissioners of state institutions may make 
the Florida development commission its agent in the planning and 
the supervision of the buildings, including the collection of 
rentals and the maintenance of buildings and sale of certificates." 

Compiled from Chapter 29831, Acts of 1955. 

Section 288.15(14), F. S. : 

(•it) 
"The commission v 'is hereby authorized and directed to 

proceed with the acquisition of land and buildings thereon now 

needed or to be needed for use in whole or in part by any agency, 

board, bureau or commission of the state, such acquisition to be 

within the area defined by the board of commissioners of state 

institutions for the long range development of the proposed 

capitol center; and (a) to construct, acquire, own and operate 

buildings, and facilities thereon, such buildings and facilities 

to be financed by the revenue they yield, through the issuance 

of revenue certificates; (b) to have specific authority in 

J financing the acquisition, construction and operation of such 

buildings and facilities, to utilize rentals to both public and 

nonpublic agencies as well as any regularly appropriated state 

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or other public funds; provided, however, that no revenue from 
lands, buildings or facilities now owned by the state may be 
pledged to finance the acquisition of land, buildings or 
facilities pursuant to the provisions of this law, except revenue 
from land, buildings or facilities purchased or acquired pursuant 
to the provisions of this law." 

Compiled from Chapter 26851, Acts of 1951 
(*) Florida Development Commission. 



DISTRICT COURTS OF APPEAL 

Gift of land for Courthouse, Third District 

Section 35.041, F. S. : 

"The board of commissioners of state institutions is 
hereby authorized and empowered to accept a gift of land from 
the university of Miami for the purpose of constructing a 
courthouse to house the district court of appeal in district 
three in Dade county." 

Compiled from Chapter 57-594. 

Marshal in each District to be Custodian 

Section 35.26(3), F. S. : 

"The marshal shall, under the direction of the district 
court of appeal be custodian of the headquarters occupied by 
the court and shall perform such other duties as directed by 
the court." 

Compiled from Chapter 57-248. 



GAME AND FRESH WATER FISH COMMISSION 

Headquarters of Commission 

Section 372.03, F. S.: 

"The game and fresh water fish commission is located at 



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* 



I 



the state capital, and when suitable adequate office space 
cannot be provided in the state capitol building, or other 
buildings owned by the state, the commission may rent or lease 
suitable office space in Tallahassee. Said commission may also 
rent or lease suitable and adequate space in other cities and 
towns of the state for branch or division offices and head- 
quarters and store rooms for equipment and supplies, as the 
business of the commission may require or necessitate, payment 
for said rented or leased premises to be made from the state 
game trust fund." 

Last amended by Chapter 61-119. 



HEALTH, STATE BOARD OF 

Purchase, lease and sale of real property 

Section 381.171, F. S. : 

"(1) The board may purchase, lease or otherwise acquire 
land and buildings and take a deed thereto in the name of the 
state, for the use and benefit of the board, „.." 

Compiled from Chapter 29834, Acts of 1955. 



INDUSTRIAL COMMISSION, FLORIDA 

Costs of Administration 

Section 443.14(2), F. S. : 

"There is hereby created in the state treasury a special 
fund, to be known as the 'special employment security admin- 
istration trust fund, ' into which shall be deposited or 
transferred all interest on contributions, penalties, and fines 
or fees collected under this chapter. ... The moneys in this 
fund, with the approval of the state budget director, shall be 
used by the commission for the payment of costs of administration 
which are found not to have been properly and validly chargeable 
against funds obtained from federal sources. . „ . " 

Last amended by Chapter 61-119. 

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% 



> 



fc 



MOTOR VEHICLE COMMISSIONER 

Offices of Commissioner and Staff 

Section 318.08, F. S. : 

"The offices of the state motor vehicle commissioner, 
and of all clerical assistants under his control, shall be 
in the building provided by the state for the use of the 
state road department; and janitor and other service connected 
with said offices shall be provided by said commissioner as 
part of the expenses of his office," 

Compiled from Chapter 11901, Acts of 1927. 



PUBLIC SAFETY, DEPARTMENT OF 

Secretary of State to assign space for headquarters 

Section 321.01(1), F. S. : 

".<,. The headquarters of said department shall be in 
Tallahassee and the secretary of state is hereby directed 
to assign the department suitable office room in the state 
capitol or other state building in Tallahassee." 

Compiled from Chapter 20451, Acts of 1941. 



Management of facilities 

Section 321.02, F„ S. : 

"... The board by and through its said director is 
further specifically authorized to purchase, sell, trade, rent, 
lease and maintain all necessary equipment, uniforms, motor 
vehicles, communication systems, housing facilities, office 
space, and perform any other acts necessary for the proper 
administration and enforcement of this chapter..,," 

Compiled from Chapter 19551, Acts of 1939. 



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PUBLIC UTILITIES COMMISSION, FLORIDA 

Location of Headquarters 

Section 350.06, F. S.: 

"The office of said commissioners shall be in the 
supreme court building in Tallahassee, but they may hold 
sessions anywhere in the state at their discretion..." 

Last amended by Chapter 15720, Acts of 1931. 



ROAD DEPARTMENT, STATE 

Headquarters location and office spaces 

Section 334.05, F. S.: 

"The headquarters and general office of the department 
shall be located at the state capital. The department may 
purchase, build, rent or lease suitable buildings or rooms 
for its headquarters, general office, branch offices or 
division offices and for maintenance yards and rooms for 
equipment and supplies in other cities and towns of this 
state as the business of the department may necessitate or 
require, and payment for the purchase, construction, rental 
or lease of such offices shall be made from any funds provided 
for the maintenance of the department. The department may 
condemn property if necessary for the construction of its 
headquarters in Tallahassee " 

Last amended by Chapter 63-330, 



SECRETARY OF STATE 



Capitol Building and Grounds 

Section 21, Article IV, Florida Constitution: 

"...He shall also have charge of the capitol building 
£ and grounds , . . . " 

From original Constitution of 1885. 



02- 



f 



' 



^ 



4. 



Section 15.04, F. S.: 

"The secretary of state shall have full charge of the 
capitol buildings, grounds, including parks and vacant squares 
within the capitol center, appurtenances, fixtures and property 
belonging thereto, to be used alone for state purposes." 

Last amended by Chapter 28086, Acts of 1953. 

Repairs and Assignment of Rooms in Capitol 

Section 15.05, F. S. : 

"Under the direction of the board of commissioners of 
state institutions, the secretary of state shall make all 
alterations and repairs of the capitol which may be provided 
for by law, and assign their respective rooms to state officers 
who are required to keep their offices in the capitol." 

Compiled from Chapter 5713, Acts of 1907, 

Legislative Spaces 

Section 15.06, F. S. : 

"The secretary of state shall have a sufficient number 
of rooms in the capitol ready prior to each session of the 
legislature to be used as committee rooms for each house of 
the legislature. If any or all of said rooms shall be occupied 
by any officers or other departments when any session is about 
to be held, such officers shall, if necessary, procure other 
offices outside of the capitol at the expense of the state." 

Last amended by Chapter 28086, Acts of 1953. 



SUPERINTENDENT OF PUBLIC INSTRUCTION 



Custodian of W. V. Knott Building 

Chapter 57-696: 

"Section 1. The state superintendent of public instruction 
is hereby designated custodian of the W. V. Knott building; 



.83. 



I 



provided, however, nothing in this act shall be construed to 
confer any power on the state superintendent of public instruction 
to allocate space used in said building by any other department, 
agency or branch of state government, so long as such use shall 
continue. 

"Section 2. All funds or appropriations made or designated 
for the maintenance of the W. V. Knott building existing or to 
be made by the legislature of 1957 shall be transferred to the 
control of the state superintendent of public instruction." 

This Chapter was omitted in compiling the 1957 Florida Statutes 



SUPREME COURT 

Custody of Supreme Court Building 

Section 25.271, F. S. : 

"The said marshal shall, under the direction of the supreme 
court, be custodian of the supreme court building and grounds and 
shall keep the same clean, sanitary and free of trespassers and 
marauders and shall maintain the same in good state of repair and 
cause the grounds to be beautified and preserved against depredations 
and trespasses,," 

Compiled from Chapter 57-274. 



-84- 



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'• 



OTHER PROVISIONS RELATING TO MAINTENANCE AND OPERATION OF 

STATE BUILDINGS 



ARMORY BOARD 

Supervision of Military Buildings 

Section 250.40(1), F. S. : 

"The armory board ... is charged with the supervision 
and control of all military buildings and real property 
within the state applied to military uses." 

Last amended by Chapter 25112, Acts of 1949. 

Board Shall Manage all Armories 

Section 250.41(2), F. S. : 

"The armory board shall also constitute a board for the 
general management and control of all armories when estab- 
lished, and may adopt and prescribe rules for their government 
and management . " 

Last amended by Chapter 25112, Acts of 1949. 

Financing Construction of Armories 

Section 288.31(1), F. S. : 

"The commission shall have the power to borrow money and 
incur obligations by way of bonds, notes or revenue certificates 
and insue such obligations for the purpose of financing either 
in whole or in part the construction of armories in such counties 
and municipalities as designated by the state armory board." 

Last amended by Chapter 29788, Acts of 1955. 
* Florida Development Commission 



-85- 



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COMMISSIONER OF AGRICULTURE 

Supervision of State Prison 
% Section 26, Article IV, Florida Constitution: 

"He shall also have supervision of the State prison;..." 
From original Constitution of 1885. 



'. 



BOARD OF COMMISSIONERS OF STATE INSTITUTIONS 

Supervision of State Institutions 

Section 17, Article IV, Florida Constitution: ,,? 

"...Board shall have supervision of all matters connected 
with such institutions in such manner as shall be prescribed by 
law." 

From original Constitution of 1885. 

Board to Operate Alcoholic Rehabilitation Center 

Section 396.031, F. S. : 

"...the board shall staff, maintain and operate said 
rehabilitation center which shall be known as the 'Florida 
rehabilitation center for alcoholism'." 

Compiled from Chapter 28134, Acts of 1953. 



Board of Trustees to Manage State Fire College Subject to the 
General Control of the Board of Commissioners of State Institutions 

Section 242.53, F. S. : 

"...the Florida state fire college, ... shall be under the 
supervision and control of the board of trustees of the Florida 
state fire college, but at all times subject to the supervision 
and control of the board of commissioners of state institutions." 

Compiled from Chapter 25097, Acts of 1949. 



-R6- 



- 



- 



Section 242.55(1), F. S. : 

"The board of trustees shall have complete jurisdiction 
over and complete management and control of the Florida state 
fire college and is invested with full power and authority to 
make all rules and regulations necessary for the governance 
of said institution, subject, however, to the approval of the 
board of commissioners of state institutions; ... to have full 
management, possession and control of the lands, buildings, 
structures and property belonging thereto; ... to build, 
construct, change, enlarge, repair and maintain any and all 
buildings or structures of said institution that may at any 
time be necessary for said institution; ..." 

Compiled from Chapter 25097, Acts of 1949. 



Board of Trustees to Manage Ringling Museum of Art subject to the 
General Control of the Board of Commissioners of State Institutions. 

Section 272,19(3) & (4), F. S. : 

"The board of trustees shall act at all times in conjunction 
with and under the supervision and general policies adopted by 
the board of commissioners of state institutions. 

"The board of trustees shall have complete jurisdiction 
over the management of the museum, and = . . to do and perform every 
other matter or thing requisite to the proper management, main- 
tenance, support and control of the John and Mable Ringling museum 
of art . o ." 



Compiled from Chapter 59-60. 



Divisions under Supervision of Board to Manage State Institutions 

Section 965.01, F. S. : 

"The board of commissioners of state institutions shall 
create and organize the following divisions, which shall have 
jurisdiction of the hereinafter named state institutions: 



-87- 



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(l)(a) DIVISION OF CORRECTIONS. '— The division of 
corrections shall have supervisory and protective care, custody 
and control of the inmates, buildings, grounds, property and all 
" other matters pertaining to the following institutions for the 
imprisonment or correction of adult offenders: 

1. Apalachee correctional institution. 

2. Florida correctional institution. 

3. Glades correctional institution. 

4. Florida state prison. 

5. State road prisons,, 

(2) DIVISION OF CHILD TRAINING SCHOOLS. — The division of 
child training schools shall have supervisory and protective care, 
custody and control of all minor offenders and of the buildings, 
grounds and all other property of, and matters concerning, the 
following correctional and training institutions: 

(a) ... the Florida school for boys at Marianna, 

(b) ..„ the Florida school for boys at Okeechobee, 

(c) ... the Florida school for girls at Ocala, 

(d) ... the Florida school for girls at Forest Hill. 

(3) (a) DIVISION OF MENTAL HEALTH. -- The division of 
mental health shall have supervisory and protective care, custody 
and control of all patients, buildings, grounds, and all other 
property of and matters concerning the following institutions: 

1. Florida state hospital at Chattahoochee, 

2. The G. Pierce Wood memorial hospital at Arcadia, 

3. Northeast Florida hospital in Macclenny, 

4. South Florida hospital in Broward county. 

(4) DIVISION OF SUNLAND TRAINING CENTERS. — The division 
of sunland training centers shall have supervisory and protective 
care, custody and control of all mentally retarded and feeble- 
minded children and of the buildings, grounds and all other 
property of and matters concerning the following sunland training 
centers : 

(a) The sunland training center at Gainesville. 

(b) The sunland training center at Fort Myers. 

(c) The sunland hospital at Orlando. 

Last amended by Chapter 61-425. 

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BOARD OF CONTROL 

Board to have Complete Management and Control of 
all Institutions of Higher Learning 

Section 240.04, F. S. : 

"The board of control has jurisdiction over and complete 
management and control of all the said several institutions,... 
to have full management, possession and control of each and 
every of the said institutions and every department thereof, and 
the lands, buildings, structures and property belonging thereto; 
... select and purchase all property, furniture, fixtures, and 
paraphernalia necessary for the same, from time to time; to build, 
construct, change, enlarge, repair and maintain any and all of 
the buildings or structures now in existence, or that may hereafter 
be necessary for each and every one of said institutions created 
and maintained by law; to purchase and acquire all lands and 
property necessary for same of every nature and description 
whatsoever; to care for and maintain the same, and to do and 
perform every other matter or thing requisite to the proper 
management, maintenance, support and control of each..." 

Compiled from Chapter 5384, Acts of 1905. 

Note: This entire chapter to be repealed by Chapter 

63-204 which becomes effective upon ratification 
of constitutional amendment at 1964 general 
election. 



Legislature to Approve all Construction 

Section 240.102(1), F. S. : 

"No buildings except as hereinafter provided shall be 
constructed, altered, remodeled or added to by the state 
university system without express approval of each such 
project having first been granted by the legislature." 

Compiled from Chapter 29701, Acts of 1955. 



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Board of Trustees to Manage Florida A. & M. Hospital 
under the General Supervision of the Board of Control 

Section 241.412, F. S.: 

"(3) The board of trustees shall act at all times in 
conjunction with and under the supervision and general 
policies adopted by the state board of control.... 

"(4) The board of trustees shall have complete juris- 
diction over the management of the Florida agricultural and 
mechanical university hospital, ..." 

Compiled from Chapter 57-142. 



BOARD OF REGENTS 

Board to have Complete Management and Control 
of all Institutions of Higher Learning 

Section 240 . 042, F. S. : 

"The board of regents has jurisdiction over and complete 
management and control of all the several institutions of 
higher learning ... to have full management, possession and 
control of each and every of the said institutions and every 
department thereof, and the lands, buildings, structures and 
property belonging thereto; ... to make and prepare all 
necessary budgets of expenditures for the enlargement, proper 
furnishing, maintenance, support and conduct of the same; ... 
to build, construct, change, enlarge, repair and maintain any 
and all buildings or structures now in existence, or that may 
hereafter be necessary for each and every one of said institutions 
created and maintained by law; to purchase and acquire all lands 
and property necessary for same of every nature and description 
whatsoever; to care for and maintain the same, and to do and 
perform every other matter or thing requisite to the proper 
management, maintenance, support and control of each..." 

Compiled from Chapter 63-204 

Note: This entire chapter becomes effective only 
after ratification of constitutional amend- 
ment at 1964 general election,, 

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f 



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f 



BOARD OF TRUSTEES FOR THE FLORIDA SCHOOL FOR THE DEAF AND THE BLIND 

Board to Manage School 

Section 242.331(4), F. S. : 

". . . the board of trustees shall have complete jurisdiction 
over the management of the school and is invested with full power 
and authority ... to do and perform every other matter or thing 
requisite to the proper management, maintenance, support and control 
of the Florida school for the deaf and the blind..." 

Compiled from Chapter 63-231 and Chapter 63-400. 



) 



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STATE BOARD OF EDUCATION 

Board to Hold Title to all Institutional Lands 

Section 229„08(4), F. S.: 

"It shall be the responsibility of the state board to 
exercise all powers and perform all duties prescribed below:" 

"$)... To hold title to all lands and interests in lands 
had, held, or possessed by or for any or all of the institutions 
under the management and control of the state board of control." 

Compiled from Chapter 19355, Acts of 1939. 



FLORIDA GAME AND FRESH WATER FISH COMMISSION 

Commission to Manage all Facilities Used for the 
Purpose of Game and Fresh Water Fish Conservation 

Section 30, Article IV, Florida Constitution: 

(1) "... the acquisition, establishment, control, and 
management, of hatcheries, sanctuaries, refuges, reservations, 
and all other property now or hereafter owned or used for such 



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e 



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purposes by the State of Florida, shall be vested in a 
Commission to be known as the Game and Fresh Water Fish 
Commission,, . ." 

Adopted, 1942. 



PARKS AND HISTORICAL MEMORIALS, BOARD OF 

Power to Acquire Property 

Section 592.07, F. S. : 

(1) "The board shall have power to acquire, in the name 
of the state, any property real or personal, by purchase, grant, 
devise, condemnation, donation, or otherwise, in which in its 
judgment may be necessary or proper toward the administration of 
the purposes of the chapter,..." 

Compiled from Chapter 25353, Acts of 1949. 



STEPHEN FOSTER MEMORIAL COMMISSION 

Commission may Construct a Memorial 

Section 265.14, F. S. : 

".., The Stephen Foster memorial commission may do whatever 
is necessary to build, construct, and erect said memorial. It 
may enter into such contracts and acquire such property as may 
be necessary to erect and maintain said memorial..." 

Last amended by Chapter 22858, Acts of 1945. 



Maintenance of Memorial 

Section 265.15, F. S. : 

"...The Stephen Foster memorial commission may build, 
erect, and construct said memorial in accordance with the 
plans and specifications to be made, selected and approved 



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4 



by it; improve, landscape, beautify, and plant parks, lots and 
grounds which they may acquire for the site of said memorial 
• and enclose the same; maintain, keep, beautify and improve said 
memorial and grounds; and provide for the maintenance and up- 
keep of said memorial and grounds, and do any other act and 
thing necessary or convenient toward the building, erecting, 
beautifying and protecting said memorial and grounds; employ 
caretakers and such other persons as they deem necessary or 
convenient for said purposes; 



* 



o o 



Last amended by Chapter 22858, Acts of 1945. 



SUPERINTENDENT OF PUBLIC INSTRUCTION 

Superintendent to Supervise Education Buildings 

Section 25, Article IV, Florida Constitution: 

"The Superintendent of Public Instruction shall have . . . 
the supervision of State buildings devoted to educational 
purposes. , ." 

From original Constitution of 1885. 



STATE TUBERCULOSIS BOARD 

Board to Operate Hospitals 

Section 392.04, F. S. : 

"The state tuberculosis board may divide the state into 
not more than five districts, and establish, conduct, maintain 
and operate in each of said districts a tuberculosis hospital 
for the treatment of persons suffering from said disease,..." 

Last amended by Chapter 22763, 1945. 



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APPENDIX B 



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Legislative Reference Bureau 
Room 300, W. V. Knott Building 
Tallahassee, Florida 



STATE OFFICE BUILDINGS 
MAINTENANCE AND OPERATIONS 

QUESTIONNAIRE 

GENERAL INFORMATION 

1. Name of Agency 



2. Location 3. Area Occupied 

(Name of Building) (Sq. Ft.) 

(If your agency is located in more than one building, list them 

the reverse side showing area occupied in each. If spaces 
are rented in private buildings, so state.) 

4. Name of person to whom correspondence relating to these matters 
should be directed , 

5. State or explain the legal or administrative authority for the 
maintenance operations described in this questionnaire. 

your agency is not expressly charged with the custody of 
the building or space, state reasons for your undertaking the 
duties you perform.) 



MAINTENANCE AND OPERATIONS OF BUILDINGS AND GROUNDS 

6. Describe the type and extent of duties performed. 

(This includes such duties as supplying heat and air conditioning, 
major renovations, painting, plumbing, and minor repairs, such 
as replacing light bulbs, doing plaster work, replacing floor 
tiles, etc.) 



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Legislative Reference Bureau 
Buildings Questionnaire 



7. Describe the organizational structure of the operation. 

(A chart of organization for the maintenance personnel 
will suffice.) 



8. Describe the areas maintained. 

(Examples: Entire building and grounds; grounds of (names) 
buildings; halls and service areas only) 



9. To what extent are the following used: 

a. State manufactured materials and supplies. 



b. Inmate labor, 



c. Outside contractors. 



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Legislative Reference Bureau 
Buildings Questionnaire 



JANITORIAL SERVICES 

10. Describe the type and extent of duties performed. 

(This would include such duties as sweeping and dusting of 
all halls and offices daily, continuous service to rest 
rooms, dusting and polishing furniture 3 times weekly, etc.) 



11. Describe the organizational structure of the operation. 

(A chart of organization for the janitorial personnel will 
suffice.) 



12. Describe the areas of custody. 

(Example: Halls and offices at building, mostly 

metal furniture and tile floors, some carpeting. Be sure 
to include square footage of area under custody.) 



13. To what extent are the following used: 

a. State manufactured materials and supplies. 



b. Outside contractors. 

(This would include tasks such as the cleaning of drapes, 
and rugs, in addition to general cleaning.) 



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Legislative Reference Bureau 
Buildings Questionnaire 



SECURITY SERVICES 

14. State the areas under surveillance 






15. Describe the duties performed. 

(Examples: Checking doors from outside, roving patrol car, 
inside watchman on rounds.) 



16. Give cost and description of services contracted for with 
city police, or others. 



COSTS 



17-20 . Submit data relating to expenditures for 1962-63 in the 
form shown on page 5. 

21. Value of Building/s 22. Value of Contents 



(Use insurable value. List by building on reverse side, if 
more than one. No. 21 would be completed only by agencies 
holding title.) 

23. Give the total book value of the following types of equipment: 

a. Maintenance and operational 

b. Janitorial , 

c. Security 



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Legislative Reference Bureau 
Buildings Questionnaire 



24. State the method of financing these costs, (Regular operating 
appropriations, revolving fund, etc. If other agencies are 
billed for services performed by you, describe the procedures 
and rates involved.): 



17. Salaries (by position): 

Division of Duties (%) Specific Skills 

Ma int. Jani- Secu- Hrs.of of Person Expenditure 

Position & Oper. torial rity Other Duty holding Position 1962-63 



18. Other Personal Services: 
(describe expenditures) 



19. Expenses: 

(by object of expenditure) 



20. Operating Capital Outlay: 
(by object of expenditure) 



* 






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— — — — _^_ 
APPENDIX C 



The questionnaire, enclosed as Appendix B , was sent 
to the below listed state agencies. The degree of response 
received from these agencies was as follows: 

Questionnaires sent 86 

Respondents (Marked * below) 76 
Percentage responding 88% 



Agencies 

Accountancy, State Board of 

Agriculture, Department of * 

Anatomical Board of the State of Florida * 

Architecture, State Board of * 

Arts Commission, Florida * 

Attorney General, Office of the * 

Auditing Department, State * 

Board of Administration, State * 

Barbers' Sanitary Commission * 

Basic Sciences, State Board of 
Examiners in the 

Beauty Culture, State Board of * 

Beverage Department, State * 

Blind, Florida Council for the 

Budget Commission, State * 

Central & Southern Florida Flood 
Control District * 

Chiropody Examiners, State Board of 

Chiropractic Examiners, State Board of * 

Citrus Commission, Florida * 

Civil Defense, Office of the Director of * 

Comptroller, State * 

Conservation, State Board of * 

Control, State Board of 

Corrections, Division of * 

Crippled Children's Commission, Florida * 

Dental Examiners, State Board of * 

Development Commission, Florida * 



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First District Court of Appeal * 
Second District Court of Appeal * 
Third District Court of Appeal * 
9, Education, State Department of * 

Educational Television Commission, Florida * 

Egg Commission, Florida * 

Engineer Examiners, State Board of * 

Forestry, Florida Board of * 

Foresters, Board of Registration for * 

Funeral Directors & Embalmers, State Board of 

Game and Fresh Water Fish Commission, Florida * 

Governor's Office * 

Health, State Board of * 

Hotel and Restaurant Commission, Florida * 

Industrial Commission, Florida * 

Institutions, Board of Commissioners of State * 

State Office Buildings Division * 

Internal Improvement Fund, Trustees of the * 

Legislative Reference Bureau and Council, Florida * 

Florida State Library & Historical Commission * 

Massage, Florida State Board of * 

Mediation and Conciliation Service, Florida * 

Medical Examiners, State Board of * 

Merit System, Florida * 

Milk Commission, Florida * 

Motor Vehicle Commission, State * 

Naturopathic Examiners, State Board of 

Nuclear Development Commission, Florida * 

Nursing, Florida State Board of * 

Opticians, Florida State Board of Dispensing * 

Optometry, Florida State Board of 

Osteopathic Medical Examiners, State Board of * 

Parks and Historic Memorials, Florida Board of * 

Probation and Parole Commission, Florida * 

Pharmacy, State Board of * 

Psychology, Florida State Board of Examiners in * 

Public Safety, Department of * 

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Purchasing Commission, State * C? M"*! v^ 

Racing Commission, Florida State -r^/ ^ t 

Railroad Assessment Board * 

Public Utilities Commission, Florida * •** 

Real Estate Commission, Florida * 

Revenue Commission, Florida * 

Road Department, State * 

Sanitarians' Registration Board of Florida * 

Secretary of State * 

Securities Commission, Florida * 

Sheriffs' Bureau, Florida * 

Soil Conservation Board, State * 

Structural Pest Control Board, Florida * 

Sunland Training Centers, Division of * 

Supreme Court of Florida * 

Suwannee River Authority 

Teachers' Retirement System * 

Treasurer, State * 

Tuberculosis Board, State * 

Veterans' Affairs, Department of, Florida * 

Veterinary Examiners, State Board of * 

Watchmakers' Commission, Florida * 

Welfare, Department of Public * 



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Due 


Date 
Returned 


Due 
Due 


Returned